Administrative Assistant

Robert Half • Walnut Creek, CA • 1d ago

Description

We are looking for a highly organized and meticulous Administrative Assistant to join our team in Walnut Creek, California. This is a contract to permanent position, offering the opportunity to contribute to a dynamic engineering firm while gaining valuable experience. The role involves providing comprehensive administrative support across various departments, ensuring efficient workflows and maintaining confidentiality at all times.

Administrative Assistant Responsibilities:

Deliver administrative support to staff, including project-related tasks and general office duties.

Download and input data, generate reports, draft proposals, and complete other administrative tasks as assigned.

Maintain and organize company documents, reports, and client data in a systematic manner.

Assist with billing processes by utilizing Deltek to pull proposal numbers, convert proposals to projects, and set up project budgets.

Coordinate shipping, delivery, and daily mail collection, ensuring timely distribution or scanning to appropriate recipients.

Manage office supply inventory, placing orders and ensuring common areas are clean, organized, and well-stocked.

Prepare for office meetings by organizing materials and facilitating lunch arrangements as needed.

Communicate with property management regarding office concerns and relay updates to staff.

Perform data entry tasks with accuracy and efficiency, supporting various operational needs.

Provide excellent customer service while adhering to company procedures and maintaining discretion.

If you are interested in this Administrative Assistant position, please submit your resume today!

Requirements - Minimum of 2 years of administrative experience, preferably in an engineering or construction-related environment.

Proficiency in Deltek or similar project management software.

Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously.

Experience with bid proposals and subcontractor bids is a plus.

Familiarity with managing switchboard phones (1-10 lines) and handling email correspondence.

Skilled in document scanning, data entry, and maintaining project budgets.

Ability to maintain confidentiality and demonstrate professionalism in all interactions.

Excellent communication skills, both written and verbal. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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