Finance Support Specialist
Augusta , Maine , United States | Community & Social Services | Full-time
Apply by: June 16, 2025
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Department of Health and Human Services (DHHS)Management Analyst IOpening Date:June 3, 2025Closing Date: June 16, 2025Job Class Code:0392Grade: 21 (Pro/Tech) Salary: $45,801.60 - $64,105.60 per year**This is inclusive of a 2.25% recruitment and retention stipendPosition Number:03030-3952Location: This position is located in Augusta.
Core Responsibilities:
Reporting to the Director of Program and Fiscal Coordination, this position works in a team environment to provide customer support to the Director, Program Financial Officers, and other support staff of the Division. This position coordinates analysis of OIT invoices, prepares and reviews attorney general and fire marshal invoices, generates personnel budget and payroll reports, conducts project coordination, generates salary projections for numerous grant applications, manages and prepares the annual rent schedule, conducts research, maintains headcount data, enters and reviews data hosted within Microsoft Dynamic CRM data warehouses, when requested by the Director attends affiliated team meetings or PFO staff meetings, assists with coordinating training and an onboarding program, reviews contract data for erroneous or missing data, reviews account balances, reviews financial reports to identify negative balances, creates data queries from State systems for analytical purposes, conducts invoice trouble-shooting, codes and processes invoices, generates delivery orders generates numerous excel documents to assist Divisional staff with research and or financial reporting.
Minimum Qualifications:
In order to qualify, you must have six (6) years of education, training, and/or experience analyzing, evaluating, and/or developing improvements to organizational and/or managerial systems, programs, and practices.
The background of well-qualified candidates will demonstrate the following competencies:
A demonstrated ability to manipulate large data using Excel, accessing state financial data from various state financial systems, such as the Budget and Financial Management System, the Oracle Analytics Cloud Service, Advantage, SQL, and several Customer Relationship Management systems for the departments contracts, grants, and financial orders. In addition, a demonstrated ability to learn and or utilize multiple excel functions to assist with data manipulation and analysis.
Must possess technological skills and knowledge to learn, navigate, and extrapolate state financial data from data systems of various vintages including contemporary and or legacy systems.
Be able to interpret data sets that may contain errors and or to make analytical conclusions and ultimately recommendations to Divisional staff based upon own analysis.
Ability to communicate both orally and in writing and to give and receive constructive feedback.
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Agency information:
TheDepartment of Health and Human Services (https://www.maine.gov/dhhs/) (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.
Within DHHS is the DHHS Financial Management Services team whereby the Division of Program and Fiscal Coordination serves the Commissioner and the satellite offices of DHHS.
Application Information:
For additional information about this position please contact, Glenn Aho at Glenn.Aho@Maine.gov
To apply, please upload, current resume and cover letter addressing the 4 competency areas identified in the Requirements Section.
Please submit all documents or files in PDF format.
To request a paper application, please contact Mandy.Hernandez@Maine.gov
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
Work-Life Fit - Rest is essential. Take time for yourself using 13 paid holidays , 12 days of sick leave , and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage - The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
Dental Insurance - The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).
Retirement Plan - The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child-including fathers and adoptive parents-receivesix weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act (https://www.maine.gov/bhr/state-employees/workplace-posters) .
State employees are eligible for an extensive and highly competitive benefits package (https://www.maine.gov/bhr/state-jobs/compensation-benefits) , covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) .
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
If you're looking for a great next step, and want to feel good about what you do, we'd love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
