Req #: 246482
Department: HENRY ART GALLERY
Appointing Department Web Address: https://henryart.org/
Job Location Detail: Occasional telework subject to supervisor's approval.
Posting Date: 06/03/2025
Closing Info:
Closes On 07/01/2025
Salary: 90% OF $8,796 - $10,760 per month
Shift: First Shift
Notes:
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-contract-covered-exempt-20250130-a11y.pdf)
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
This is a 90% FTE position
Schedule: Tuesday - Friday, 36 hours per week.
Reports to : Executive Director
DUTIES AND RESPONSIBILITIES Finance & Human Resources planning and management
Prepare all financial statements and reports.
Analyze and present financial position and performance to relevant parties; including management, finance committee, and board.
Design, implement, and oversee budgeting and financial management policies and procedures.
Provide guidance to staff on financial management systems.
Oversee, build, and input annual budget for HGA and for the Henry's UW budget through Workday, and monitor the Henry's UW allocation and expenditures.
With the Executive Director, other Henry staff, and board members, develop earned income streams to improve the Henry's financial resources.
Monitor investments, cash reserves, and banking relationships.
Oversee annual audit with the Accounting Manager.
Prepare and submit all required filings with the Accounting Manager (IRS 990, 5500, State of Washington filings, etc.).
Staff the Finance Committee of the Board.
In conjunction with the HR Manager:- Ensure compliance with employment laws and regulations from city, county, state, and federal entities.- Actively evaluate and analyze salary benchmarking and employee benefits.- Be a thought partner around HR initiatives, projects, and goals, especially in relation to the strategic plan.
Keep current on changing regulations affecting not-for-profit organizations.Operations
Work with the Operations Supervisor and Security Manager to address security and facilities concerns for upcoming exhibitions.
In coordination with the Operations Supervisor and Museum Services Manager, act as part of the on-call response team to all after-hours security and/or facility alarms and concerns.
In partnership with the Security Manager:- Develop, lead, and enforce museum security protocols and initiatives.- Responsible for overall management, repair, and administration of museum security systems.
In partnership with Operations Supervisor:- Work closely with the Executive Director to communicate facility projects and relay information to UW and the College of Arts & Sciences.- Timely address facilities concerns brought forth by visitors and staff.- Ensure museum facilities are well maintained and operating correctly.Information Technology and Administration
Collaborate with the Systems Administrator to ensure effectiveness of software, databases, cyber security, and system upkeep and maintenance.
Monitor laws and regulations for not-for-profit organizations; ensure compliance as needed.
Act as liaison with UW on administrative and personnel issues.
Oversee insurance relationship (other than art insurance).
Review contracts and agreements.
Respond to surveys (AAMD, Archbright, Census, etc.).
Monitor effectiveness of administrative systems and suggest revisions as necessary.Other
Act as the administrative liaison for the Henry to the College of Arts & Sciences, and ensure completion and communication of necessary administrative functions.
Attend UW administrator meetings, stay up to date on State & UW reporting responsibilities. MINIMUM REQUIREMENTS
Bachelor's degree in Accounting, Finance, or Business Administration
Minimum of six years experience of strong and demonstrated Finance/Accounting/HR experience in a not-for-profit organization with increasing levels of responsibilities Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS
Comprehensive and expert knowledge of accounting concepts and procedures, internal controls, FASB, and GAAP
A deep understanding of team and people management, rooted in a desire to see people succeed and grow
Knowledge of not-for-profit accounting and finance including experience with fund-based accounting, temporarily and permanently restricted net assets, etc.
Experience monitoring and ensuring compliance with organizational policy, applicable laws and regulations, and finance/HR/management best practices
Experience evaluating the adequacy and effectiveness of internal controls
Expert proficiency with MS Excel and Financial Edge (or comparable system); proficiency with MS Office; ability to design and work with complicated spreadsheet applications with large quantity of data with accuracy
Experience in managing and preparing materials for audit; experience in preparing materials for Form 990 tax returns; experience in risk management administration
Well-honed ability to independently anticipate and analyze situations, define problems and objectives, recognize viable alternatives and formulate solutions, with the ability to be flexible and adaptable and revise strategies as necessary; demonstrated ability to interpret economic conditions and anticipate the impact on the organization
Detail oriented with excellent analytical, planning, and organizational skills; able to multitask, and prioritize work to meet deadlines
Experience and success in managing staff, including training, delegation, developing scope of work, establishing goals and standards, supervision, and evaluation
Excellent interpersonal skills, with the ability to collaborate and interact positively and effectively with people at different levels within and outside the organization; patience, flexibility, enthusiasm, and a good sense of humor
Proven ability to work collaboratively as well as independently
Demonstrated ability to interact with a Board of Directors, committee members, and senior management in a candid, effective, and responsive manner. DESIRED QUALIFICATIONS
Experience with Workday
Knowledge of current trends in the not-for-profit field
General knowledge of HR practices, laws, and regulations
Exceptional oral and written communication skills, including the demonstrated ability to research, assimilate, and analyze information; and convey data and concepts clearly and effectively to widely varying audiences Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.
