DIVISION MANAGER (FIRE FINANCE)
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DIVISION MANAGER (FIRE FINANCE)
Salary
$99,053.32 - $137,464.95 Annually
Location
Ohio 45202, OH
Job Type
Full-time Unclassified
Job Number
25-01860
Department
Fire
Opening Date
06/03/2025
Closing Date
6/17/2025 11:59 PM Eastern
Description
Benefits
Questions
General Statement of Duties
General Statement of Duties
This employee serves as the Finance Officer in the Cincinnati Fire Department (CFD). Employee provides the fiscal oversight, planning, and management of the Fire Department's biennial budget. The employee reports to the Assistant Fire Chief of Administrative Services and ensures compliance with CFD and central City of Cincinnati Finance Department and Office of Budget and Evaluation policies and procedures in the preparation and implementation of finance and budget ordinances for City Council and technical and complex tasks relative to annual setup of appropriates, revenues, and budgets, and payroll. Responsibilities include ensuring compliance with divisional and departmental policies and procedures, initiating direction for all activities within the finance section, managing the Department's accounts payables, reviewing and approving city contracts and encumbrances, and completing certifications of funds. The employee directs the work assignments and projects of employees within the finance section and assigns, reviews, and participates in the work of staff responsible for the finance section. Performs related duties as required.
Minimum Qualifications (KSAs)
Minimum Qualifications (KSAs)
(Illustrative only. Any one position may not require all of the listed KSAs nor do the listed examples include all the KSAs which may be required.)
Knowledge of:
Government Finance Officers Association, Comprehensive Annual Financial Report, accounts receivable/payable principles, accounting standards.
Principles of budget preparation and financial forecasting.
Business systems for revenue forecasting, investments, debt service, taxation, inventory, etc., as pertinent to assigned area of responsibility.
Pertinent federal, state, and local laws, codes, and regulations; Cincinnati Municipal Tax Code.
Procurements and professional service contracts.
Structure of City government, City administration, and City services for the public.
Basic principles and practices of human resource management.
Standard English grammar, usage and spelling; standard business correspondence formats.
Skill to:
Operate appropriate computer equipment; use properly all related hardware and software.
Operate calculators and related office equipment.
Establish performance targets and work priorities.
Ability to:
Implement and maintain positive employee relations.
Promote and maintain highest integrity throughout all personnel.
Coordinate all activities associated with operating and capital budgets.
Work collaboratively with Fire Department staff, external organizations, and individuals.
Work with all levels of City government on financial matters involving considerable explanation leading to decisions, agreement, or rejection on complex budget issues. Establish and maintain effective working relationships with those contacted in the course of work.
Supervise, organize, and review the work of lower-level staff.
Select, supervise, train, and evaluate staff.
Think and plan strategically. Exercise independent judgment to devise solutions to accounting and auditing problems.
Write technical reports concerning the Fire Department's financial situation.
Identify and correct errors in accounting records; examine and verify routine financial documents and reports.
Analyze and interpret accounting/financial information and systems.
Prepare business correspondence; organize, analyze, interpret, evaluate, and present reports.
Manage large projects which contain milestones, deadlines, limited resources, and financial restraints. Develop requests for proposals for essential professional services, complex equipment and systems, etc. Develop timelines for day-to-day activities that contain milestones and deadlines for critical activities and projects.
Work effectively with databases, spreadsheets, and other application software.
Work under pressure and maintain decorum, diplomacy, and civility.
Communicate clearly and concisely, both orally and in writing.
Required Education and Experience
Required Education and Experience
Bachelors' Degree in Accounting, Finance, Business Administration, Public Administration, or a closely related field is required. A Master's degree in the previously noted fields of study is strongly preferred. Five years of experience in business management; with a primary focus in, organization-wide financial system, financial reporting, and accounts payables; fund accounting, budgeting, appropriations, and report writing.
OTHER REQUIREMENTS
Must be able to participate in and transport oneself to meetings at various locations when necessary, Must be an excellent communicator and team builder. A criminal background check is required. Must be able to work irregular hours. Applicant must not hold any position or be a member of any organization which would create a conflict of interest with respect to participation in labor negotiations with the International Association of Firefighters or any of its affiliate unions, as defined in Ohio Revised Code Section 4117.20.
MILITARY EDUCATION & EXPERIENCE EVALUATION Military education and experience may be substituted for college level course work at the lower and upper division baccalaureate and graduate levels and apprenticeship training at the vocational certificate level on a case-by-case basis based on the American Council on Education (ACE) Military Guide recommendations.
Working and Physical Conditions
Examples of Work Performed
(Illustrative only. Any one position within this classification may not include all of the duties listed nor do the listed examples include all of the tasks which may be performed.)
Responsible for maintaining the integrity of financial reporting and accuracy related with the biennial budget.
Recommends, develops, prepares, and monitors the Fire Department's operating and capital budgets, consisting of major expenditure items, such as salaries and employee benefits, professional services contracts, supplies, fixed assets, etc.
Ensures that the Department operates within the Council-approved budget. Works with other bureaus within the Fire Department to determine their budgetary needs and assesses the respective bureau's alternative solutions to meet their changing priorities.
Conducts periodic estimates and multi-year fiscal forecast reports, which are used by the Department's chief officers as a planning tool for budget and fiscal matters.
Manages the development and implementation of goals, objectives, policies, and priorities for the Fire Finance Division. Plans, prioritizes, assigns, supervises, reviews, and participates in the work of staff responsible for assigned accounting, auditing, and financial information services. Establishes schedules and methods for providing assigned services; identifies resource needs; reviews need with appropriate management staff; allocates resources accordingly.
Participates in the preparation and administration of assigned program budgets; submits budget recommendations; monitors expenditures.
Participates in the development and implementation of Finance, and Payroll policies and procedures; monitors work activities to ensure compliance with established policies and procedures; makes recommendations for changes and improvements to existing standards and procedures; recommends and assists in the implementation of goals and objectives; implements approved policies and procedures.
Advises the staff and senior Fire Department Command Staff about strategies for the proper allocation of resources that allow the Fire Department to monitor and evaluate the efficiency and effectiveness of service delivery methods and develops and recommends effective cost control measures.
Participates in training and trains subordinate staff in departmental and City policies and procedures using applicable software, tools, and equipment.
Prepares analytical and statistical reports on operations and activities; reviews, analyzes, and approves financial documents, controls, financial statements, and reports; prepares a variety of financial reports as assigned; makes presentations of financial information to groups as assigned. Creates and maintains accounting systems as required to comply with policies, procedures, and guidelines of various governmental agencies.
Serves as liaison for the assigned department or division with other city departments/divisions and City, county, or other outside agencies (e.g., OP&F and CRS); attends budget meetings with the Fire Chief.
Supervises the compilation and analysis of information required for the formulation of the department's operating and capital budgets.
Assist the grant administrator with the financial aspects of grant management and procurement. 16. Stays abreast of new trends and innovations in accounting and financial management, as well as in assigned area of responsibility (benefits, income tax, finance, etc.).
Assists those contacted in the course of duty in an effective, efficient, and professional manner.
Facilitates the preparation and submission of final reports and close-out arrangements with funding agencies and in accordance with City of Cincinnati and Fire Department reporting requirements.
May act as a hiring manager or otherwise assist with the requisition and hiring process of staff or otherwise participate in activities associated with Senior Management.
Facilitates professional services contracts with private-sector vendors.
Assists with special projects pertaining to the mission of the department and other similar activities.
Assists the Fire Chief with other various administrative duties as assigned.
Supervision Exercised
Exercises direct supervision or chain-of-command supervision over all non-uniformed professional, technical, and clerical personnel assigned to budget and finance duties.
The below information is solely intended as a summary of the benefits available and is subject to change. Not all benefits listed are available for every position. Benefits can vary depending on applicable labor agreements and/or salary plan. For specific questions, contact the HR Contact indicated on the Job Posting.
The City of Cincinnati offers its employees competitive salaries and a comprehensive benefit package designed to actively attract and retain quality employees' to add additional value to the City of Cincinnati's workforce. A summary of these benefits for full-time employment is listed below. This is a general listing of benefits for all employees and is not intended to be a comprehensive listing for all bargaining units.
The City offers a variety of training programs, ranging from job-specific skills such as computer and equipment instruction, to helping supervisors improve their management techniques.
Equal Employment Opportunity
The City of Cincinnati is dedicated to providing equal employment without regard to race, gender, age, color, religion, disability status, marital status, sexual orientation or transgendered status, or ethnic, national or Appalachian origin, or on the basis of any other category protected under federal, state and local laws.
Holidays
The City of Cincinnati has 11 paid holidays annually that include:
New Year's Day
Martin Luther King Day
President's Day
Memorial Day
Juneteenth
Independence Day
Labor Day
Veterans' Day
Thanksgiving Day
Day after Thanksgiving
Christmas
Health Insurance
The City of Cincinnati 80/20 offers 3 medical plans to all full time City of Cincinnati employees and eligible dependents: the 80/20 PPO medical plan, the HDHP medical plan with an HSA contribution, and a Health Reimbursement Arrangement for those enrolled on another non-city eligible group plan.
Eligible dependents include:
Legal Spouse or Equal Partner
Child (natural child, adopted child, and/or child who the group has determined is covered under a "Qualified Medical Child Support Order")
Step-child
Child for whom the employee or employee's spouse/equal partner is a legal guardian
Basic Life Insurance
A $50,000 Basic Life Insurance policy is paid for by the City for certain eligible employees. Full time employees not eligible for the City-paid basic life insurance policy are generally provided a similar benefit through their union group.
Supplemental Life, Long Term Disability, Accident & Critical Illness Insurance
Most full time City employees are eligible to participate in a supplemental life insurance program, a long term disability plan, and accident and critical illness insurance programs at their own expense. Premiums are determined by age, amount of coverage, and various additional factors.
Flexible Benefits Plans
Healthcare Flex Spending Account
City employees can participate in the Healthcare Flex Spending Account that can be used to pay out-of-pocket medical, prescription, dental, and vision care expenses for employees and family members.
Dependent Care Flex Spending Account
City employees can participate in a Dependent Care Flex Spending Account that can be used to pay work-related dependent care expenses. Participants can set aside money each year through pre-tax payroll deductions to pay for these expenses.
Transportation Expense Reimbursement Account
City employees can participate in a Transportation Expense Reimbursement Account (TERA) that can be used to reimburse expenses related to traveling to and from work. Participants can set-up a pre-tax payroll deduction up to an IRS regulated amount.
Healthy Lifestyles Program
City employees can voluntarily participate in a wellness incentive program that encourages and rewards employees and their spouses/equal partners for making positive choices for better health. The City of Cincinnati will contribute up to $300/year to a Health Reimbursement Account for each the employee and their spouse/equal partner for meeting specified program goals. These dollars can be used to offset qualified out-of-pocket medical expenses.
Integrated Health Reimbursement Arrangement (HRA)
This is a voluntary program that serves as an alternative healthcare option to traditional medical plans. If you have alternate group health coverage available to you through a spouse, equal partner, another job, or a non-city retirement plan, you may be eligible for this plan which reimburses you for the difference in premiums between the plans and your covered out of pocket expenses on the other plan.
Retirement Plan
The City provides a defined benefit pension plan for part-time and full-timeemployees. New hires and re-hired employees are required to participate in the City of Cincinnati's Retirement System (CRS), regardless of previous participation in an Ohio State pension system or any another state or federal pension system. CRS is funded by employer and employee contributions, and investment returns from plan assets. CRS provides retirement and health care benefits subject to eligibility requirements. The following groups are excluded from participation in CRS: Mayor and Members of City Council; Sworn Police & Fire; Police Recruits; and Rehired Ohio Police & Fire Retirees.
Deferred Compensation
As an Ohio government employer, the City offers employees the ability to participate in a 457(b) tax-deferred retirement savings plan. The City makes an annual match to your 457(b) of up to $750, or as otherwise specified in applicable regulations and union contracts.
01
Do you have a Bachelors' Degree in Accounting, Finance, Business Administration, Public Administration, or a closely related field?
Yes
No
02
Do you have five years of experience in business management; with a primary focus in, organization-wide financial system, financial reporting, and accounts payables; fund accounting, budgeting, appropriations, and report writing?
Yes
No
03
Do you understand your RESUME and OFFICIAL TRANSCRIPTS must be attached or your application will be rejected?
Yes
No
04
Do you understand you must be able to participate in and transport oneself to meetings at various locations when necessary, be an excellent communicator and team builder, pass a criminal background check, work irregular hours, and that you must not hold any position or be a member of any organization which would create a conflict of interest with respect to participation in labor negotiations with the International Association of Firefighters or any of its affiliate unions, as defined in Ohio Revised Code Section 4117.20?
Yes
No
Required Question
Employer
City of Cincinnati
Address
805 Central Avenue Suite 200
Cincinnati, Ohio, 45202
Phone
513-352-2400
Website
http://agency.governmentjobs.com/cincinnati/default.cfm
