Administrative Assistant

Robert Half • Lake Worth, FL • 3d ago

Description

We are looking for a detail-oriented Administrative Assistant to join our team in Lake Worth, Florida. In this role, you will provide essential support to ensure smooth daily operations, including managing front desk responsibilities and assisting project managers. This position requires strong organizational skills, excellent communication abilities, and proficiency with administrative tools and processes.

Responsibilities:

Manage front desk operations, including greeting visitors and handling inbound calls on a multi-line phone system.

Sort and distribute incoming mail and checks, ensuring accuracy and timeliness.

Create and organize labels for packages, documents, and other materials.

Assist in the preparation and distribution of invoices, ensuring proper allocation.

Support project managers by coordinating schedules, meetings, and events.

Maintain and update administrative records, policies, and procedures.

Utilize Microsoft Word and other tools to draft documents and correspondence.

Facilitate communication between departments to ensure project alignment.

Coordinate logistics for meetings and appointments, including conference calls.

Provide general administrative assistance to ensure operational efficiency.

HR ADMIN FUNCTIONS REQUIRED AS WELL- including EVERIFY, I9s, new employee set up

Requirements - Proven experience in administrative roles, including receptionist duties.

Proficiency in Microsoft Word and other office software.

Strong organizational skills with the ability to manage multiple tasks simultaneously.

Excellent communication skills, both verbal and written.

Knowledge of billing functions and collection processes.

Ability to read and process checks and invoices accurately.

Experience coordinating schedules, appointments, and events.

Familiarity with multi-line phone systems and telephone answering protocols.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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