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Job Summary:
This position is located in Plainfield, Indiana and will support the attorneys and paralegals in the Office of General Counsel, with a focus on Regulatory and Litigation matters, among other duties and attorneys as assigned. This position requires a minimum of two years of legal secretarial experience. Must possess the ability to multitask and stay flexible in a fast-paced environment while working as part of a team with attorneys and paralegals.
Job duties and responsibilities include, but are not limited to, the following:
Responsibilities & Duties:
Edit, using Word or other Microsoft products, and proofread correspondence, presentations, pleadings, settlement agreements, cover letters and other legal related documents in an accurate, complete, and timely manner.
Assist paralegals and attorneys on review, proofreading, cite and quality checking litigation pleadings and exhibits, before filing with the courts e-filing system and in person.
Screens and prioritizes phone messages, email and other correspondence; responds to calls and email with little direction or supervision required.
Serves as a floater/back-up to support the Legal Administrative Assistant team, as needed.
Maintains attorney calendars and tracks deadlines using Outlook and SharePoint; schedules appointments, internal/external meetings; makes decisions on priority and changes calendars; arranges and coordinates all business travel, luncheons and/or dinner logistics; assists with tracking and timely paying attorney CLE and bar dues.
Assists with development and maintenance of Teams Sites, SharePoint sites, file shares, and SFTP sites or other electronic media, as needed.
Responds to inquiries in a prompt, respectful and professional manner from officers, management, other employees and external sources regarding a variety of legal questions and other matters and determines what, how and to whom information is to be communicated with little direction or supervision required.
Handles information of a highly confidential nature and maintains confidentiality.
Serves as the process owner for matter management, hard-copy and electronic files, databases, document management systems, and specialized computer software systems, including e-billing for the matters of the attorneys supported by this position.
Performs routine administrative duties such as copying, scanning, filing, creating and maintaining files, and preparing mailings.
Prepares expense reports and handles logistics.
Initiates and completes assigned projects as instructed and with a sense of urgency.
Basic Qualifications:
High school/GED AND two (2) years minimum of related work experience.
Desired Qualifications:
Proficiency with legal terminology.
At least 2 or more years related experience as a legal secretary or legal assistant, in a law firm, in-house corporate legal department corporate legal department or executive level support.
Experience providing administrative support to a litigation practice group.
Experience providing administrative support to a regulatory practice group.
Experience supporting three or more attorneys and/or paralegals.
Regulated industry or utility experience.
Advanced working knowledge of computer applications such as, Oracle expense reporting, Passport matter management, iManage, Microsoft Teams, Outlook, Word, Excel, PowerPoint and other Microsoft products, SharePoint and performing internet research.
Demonstrated clear, concise, and effective written and oral communications skills, including an emphasis on grammar and formatting.
Demonstrated ability to prioritize, organize, and coordinate work while being proactive, taking initiative, and exhibiting sound judgment.
Attention to detail, accuracy, and flexibility in handling multiple tasks, often under time constraints while taking direction from multiple attorneys, paralegals and/or clients.
Demonstrated ability to appropriately handle highly confidential and proprietary information.
Demonstrated problem solving, decision making and analytical skills.
Holds oneself accountable for complete, accurate, and timely work results, both independently and as part of a team.
Exercises professional judgment, integrity, respect, and professionalism.
Associate's or Bachelor's degree.
Indiana Notary Public.
Working Conditions
Hybrid mobility classification - work will be performed from both remote and onsite locations after the onboarding period. However, hybrid employees should live within a reasonable commute to the posted reporting location
LI-AB1
LI-Hybrid
Travel Requirements
5-15%
Relocation Assistance Provided (as applicable) No
Represented/Union Position No
Visa Sponsored Position No
Posting Expiration Date
Wednesday, June 11, 2025
All job postings expire at 12:01 AM on the posting expiration date.
Please note that in order to be considered for this position, you must possess all of the basic/required qualifications.
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