Administrative Assistant

ABM Industries • Charleston, WV • 1d ago

Overview

Job Description

The Administrative Assistant is responsible for all basic office administrative tasks including, but not limited to, corresponding directly with Education Services client, ABM Staff, new hire on-boarding, answering phones, filing, data entry, ordering supplies, payroll assistance and will perform any additional duties as directed by Management. This position reports directly to the Account Manager and provides additional support to the Assistant Account Managers as needed.

Onsite Hours: Monday-Friday 8:30 AM - 5:00 PM

Compensation: $15.00 - $18.00 Hourly USD

The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data. You may be eligible to participate in a Company incentive or bonus program.

Benefits: ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM 2025 Employee Benefits | Staff & Management (https://www.abm.com/wp-content/uploads/2025/ABM\2025\Employee\Benefits\Staff\&\Management_No%20Date%209.5.24.pdf)

Essential Duties

Administrative Functions

Assist the Account Manager and/or Assistant Account Managers with any admin duties

Conduct and answer phone calls/emails & door access intercom system

Create and maintain weekly spreadsheets for processing, staffing roster, seniority lists, etc.

Verify and create schedules and hourly reports for staff in EPAY

Track daily missed punches and communicate with staff members to get them corrected

Maintain files and documents organized for easy management access

Complete and send off Employee change forms

Assist managers with ordering supplies

Keep record of all Safety trainings

Maintain small tools and equipment inventory files

HR related functions

Review all incoming applications, and conduct phone screens

Schedule interviews and assist managers in conducting them as needed

Onboard new hires through the Sterling system, and assist them through the entire hiring process

Schedule and assist in training/orientations for new employees as needed

Create new employee personnel folders, and maintain all employee files

Sign employees up for Docudelivery, Direct Deposit, Money Network Card etc.

Assist hourly employees with any questions or concerns

Minimum Requirements

High School Diploma or GED required. Associate or bachelor's degree in applicable field of study preferred.

Two (2) or more years of Office Administrative experience.

One (1) or more years of budgeting, expense control, and scheduling experience.

Demonstrate an advance level of experience with Microsoft Office software applications, including Outlook, Excel, and Word.

Employee must be tech savvy.

Human Resources coordinator experience preferred.

Valid Driver's License Required

About Us

ABM (NYSE: ABM) is one of the world's largest providers of facility services and solutions. A driving force for a cleaner, healthier, and more sustainable world, ABM provides essential services and forward-looking performance solutions that improve the spaces and places that matter most. From curbside to rooftop, ABM's comprehensive services include janitorial, engineering, parking, electrical and lighting, energy and electric vehicle charging infrastructure, HVAC and mechanical, landscape and turf, and mission critical solutions. ABM serves a wide range of industries - from commercial office buildings to universities, airports, hospitals, data centers, manufacturing plants and distribution centers, entertainment venues and more. Founded in 1909, ABM serves over 20,000 clients, with annualized revenue approaching $8 billion and more than 100,000 team members in 350+ offices throughout the United States, United Kingdom, Republic of Ireland, and other international locations. For more information, visit www.abm.com.

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you'll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you're looking for a frontline or professional position, you can find post-military career opportunities across ABM.

ABM directs all applicants to apply at www.abm.com ABM does not accept unsolicited resumes.

REQNUMBER: 120466

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