Assistant Finance & Building Operations Manager

Princeton University • Princeton, NJ • 2d ago

Assistant Finance & Building Operations ManagerUS-NJ-PrincetonJob ID: 2025-20772Type: Full-Time# of Openings: 1Category: Financial Services and ProcurementOverviewReporting to the Manager of Financial Operations, this role will be the primary purchaser for the Omenn-Darling Bioengineering Institute (ODBI) operations as well as the primary approver for all institute laboratory expenses. The Assistant Finance & Building Operations Manager will provide pre and post award grant support to faculty as well as serve as the recharge center coordinator for three state-of-the-art shared facilities. In addition, this position will provide building related support and provide financial and administrative support to five ODBI faculty members and their laboratories.ResponsibilitiesInstitute Grants & Finances: Grant proposal preparation and submission through Princeton and extramural sponsoring systems. Serve as institute purchasing coordinator for day-to-day institute operations, including but not limited to ODBI's 3 shared facilities, shared equipment rooms, institute supported postdocs, graduate students, and summer undergraduate programs. Maintain capital equipment records. Work with the Office of Finance & Treasury to troubleshoot and follow-up on financial related issues and requests. Serve as a resource for faculty, students, researchers and staff on policy and procedural inquiries related to financial activities. Prepare and process journal entries and non-PO payments Populate & review monthly individual faculty projections to ensure proper stewardship of their funds. Monitor monthly spending and end dates on grants. Attend all relevant training to remain current with university policies, procedures and financial systems. Reconciliation of monthly grant and departmental funds; review for accuracy and compliance with policies; process corrections as needed.Re-charge Center (Shared Facilities) Reconcile monthly usage for three shared facilities, inclusive of individual equipment usage, in accordance with established rates. Provide individual support to three facility directors. Estimate usage and costs. Review and assist with rate development. Work closely with Manager of Financial Operations to prepare annual rate proposal submissions to Finance and Treasury. Ensure compliance with financial and regulatory requirements.Building Operations: Serve as main point of contact for ODBI relating to building access, security, and work orders. Coordinate deliveries with vendors/shipping companies and equipment maintenance with service contractors. Communicate with University Services and Venue Services in the new building. Act as the telephone and resource recovery coordinator. Report and follow-up on service requests and building issues. Monitor Lab and Bio Safety training for all researchers and students. Attend all relevant trainings and meetings.Faculty/Laboratory Administration: Assist five faculty and their lab groups with administrative tasks including, but not limited to course-related items, calendar scheduling and travel arrangements. Support and guide labs through the capital equipment purchasing process. Process all cash and check deposits for departmental or faculty related activity. Process invoices and travel reimbursement requests. Maintain and reconcile monthly travel and expense credit cards. Purchasing and receiving of lab and office supplies for five research labs. Provide backup assistance to other support staff in the department. Track and maintain records for assigned lab personnel appointments.QualificationsMinimum Qualifications: Must have extensive financial and research administration expertise. Bachelor's degree with minimum of 3-7 years accounting, business and research administration experience. Working knowledge of federal regulations regarding fiscal management of federal funds. Excellent organizational and interpersonal skills. Excellent written and verbal communications skil

Similar Jobs

Delivery Tax Manager- Global Employer Services

Deloitte • Princeton, NJ • 4h ago

Retail & Hospitality

Are you a leader and strategic thinker who is able to integrate strategic business knowledge with market-leading experience to design talent, mobility, and rewards programs? Do you have an in-depth technical knowledge of...

4h ago

Go to Apply

OPERATIONS ASSISTANT MANAGER

Dollar Tree • East Brunswick, NJ • 5d ago

Retail & Hospitality

Store Dollar Tree Work where you love to shop! Dollar Tree is hiring in your neighborhood. Avoid long commutes and set your own course to success by applying today. We offer generous benefits, flexible work schedules and...

5d ago

Go to Apply

OPERATIONS ASSISTANT MANAGER

Dollar Tree • North Brunswick, NJ • 5d ago

Retail & Hospitality

5d ago

Go to Apply

TEAM LEADER, WAREHOUSE

Promotion In Motion • Somerset, NJ • 1w ago

Retail & Hospitality

TEAM LEADER, WAREHOUSE Job Details Job Location Somerset - Somerset, NJ Position Type Full Time Education Level Graduate Degree Travel Percentage None Job Category Warehouse Description Do you love snacks? Are you lookin...

1w ago

Go to Apply

Dining Services Manager

Compass Group, North America • Hightstown, NJ • 1w ago

Retail & Hospitality

Morrison Living Salary: $50,000.00 - $55,000.00 Other Forms of Compensation: Annual Reviews Driven by our passion in the pursuit of hospitality and culinary excellence, Morrison Living has built community through dining...

1w ago

Go to Apply

Cook - Cocinero

On The Border • New Brunswick, NJ • 1w ago

Retail & Hospitality

Compensation up to $18/hr Our COOKS or as we say, Cocineros, are the Heart of our House! At On The Border Mexican Grill & Cantina we celebrate bringing people together! Itâ??s our mission to Have Fun, Work Smart, Be...

1w ago

Go to Apply

SAP PTP Engineer, Application Development and Maintenance

Cardinal Health • Trenton, NJ • 1w ago

Retail & Hospitality

Headquartered in Dublin, Ohio, Cardinal Health, Inc. (NYSE: CAH) is a global, integrated healthcare services and products company connecting patients, providers, payers, pharmacists and manufacturers for integrated care...

1w ago

Go to Apply

Operations Manager - 1st Shift

GXO Logistics Supply Chain, Inc. • Dayton, NJ • 1w ago

Retail & Hospitality

Logistics at full potential.At GXO, we're constantly looking for talented individuals at all levels who can deliver the caliber of service our company requires. You know that a positive work environment creates happy emp...

1w ago

Go to Apply

Lead - 1st Shift

GXO Logistics Supply Chain, Inc. • Dayton, NJ • 1w ago

Retail & Hospitality

1w ago

Go to Apply

Operations Manager - 1st Shift

GXO Logistics Supply Chain, Inc. • Dayton, NJ • 1w ago

Retail & Hospitality

1w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.