Job Description
Our greatest inventions would not be brought to market without the right project management and administrative support. Woven into every part of the organization, our administrative teams make sure our concepts become reality. This Sr. Associate, Administrative Services position is based in Upper Gwynedd as a part of GRACS US Subsidiary function within Research Laboratories. Our mission is to serve as a trusted regulatory center of excellence and lead successful interactions with FDA regarding select US topics, primarily including import/exports, drug shortages, user fee compliance, financial disclosure and freedom of information.
Under the guidance of the GRACS US Subsidiary Executive Director, the core responsibilities for this position include and are not limited to the following:
General administrative duties for one or more Executive Directors
Providing administrative support to the US Subsidiary team
Interacting with company executives and internal/external clients both on-site and remotely to maintain workflow
Supporting the departmental use of Team Sites, AI tools (e.g., Copilot, TalkGPTeal), Power apps and other collaboration software, as needed
Completing various work assignments ( e.g., refining PowerPoint presentations, creating/maintaining team tracking tools, developing team building activities... etc. ) with advanced analytical ability, independent judgment, creativity, problem-solving skills and limited supervision
Scheduling travel, including complex, multi-leg and international travel
Scheduling and facilitating large events for the department
Coordinating special projects within the division/area, as needed.
Education:
Required: High School Diploma
Preferred: Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)
Required Experience and Skills :
Minimum of (8) years Administrative Assistant experience
Minimum of (3) years Executive Administrative experience supporting senior executives (Sr. Director, Executive Director, VP or above)
Demonstrated AI capability, advanced computer skills (Power Apps, MS Office Suite - Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices.
SAP experience processing: Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms, as well as the capability to run reports within SAP
Experience scheduling complex travel arrangements including multi-leg domestic and international travel
Demonstrated experience with processing Visas/Passports.
Advanced secretarial/clerical abilities with a history of high performance
Documented experience as a strong performer in current and past positions
Ability to handle and prioritize a large number of simultaneous assignments
Experience with event planning and coordination
Extraordinary attention to detail
Demonstrated ability to be proactive and collaborative
Outstanding communication, writing, and people skills
Experience with financial and budget tasks
MSJR
Current Employees apply HERE (https://wd5.myworkday.com/msd/d/task/1422$6687.htmld)
Current Contingent Workers apply HERE (https://wd5.myworkday.com/msd/d/task/1422$4020.htmld)
US and Puerto Rico Residents Only:
Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here (https://survey.sogosurvey.com/r/aCdfqL) if you need an accommodation during the application or hiring process.
As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:
EEOC Know Your Rights (https://www.eeoc.gov/sites/default/files/2022-10/22-088\EEOC\KnowYourRights\10\20.pdf)
EEOC GINA Supplement?
We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another's thinking and approach problems collectively.
Learn more about your rights, including under California, Colorado and other US State Acts (https://www.msdprivacy.com/us/en/CCPA-notice/)
U.S. Hybrid Work Model
Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as "remote".
San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance
Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance
Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
Employee Status:
Regular
Relocation:
No relocation
VISA Sponsorship:
No
Travel Requirements:
10%
Flexible Work Arrangements:
Hybrid
Shift:
1st - Day
Valid Driving License:
Yes
Hazardous Material(s):
No
Required Skills:
Collaborative Communications, Collaborative Communications, Collaborative Development, Communication, Data Entry, Document Management, Event Planning, Expense Report Development, File Management, Financial Budgeting, Management Process, Microsoft Office, Microsoft Outlook, Morale Building, Office Applications, Office Equipment, Prioritization, Process Improvements, Project Human Resource Management, Project Management, Purchasing Management, SAP Business Analytics, SAP Systems, Scheduling, Software Proficiency {+ 5 more}
Preferred Skills:
Job Posting End Date:
06/13/2025
*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.
Requisition ID: R350840
