Lease Abstraction Coordinator

Dollar Tree • Chesapeake, VA • 2w ago

Summary of Position (Job Purpose) - Major purpose and functions of the position.

Responsible for (1) following up on requests for changes in ownership, payee and address regarding Family Dollar store locations, (2) updating all databases by entering the appropriate data into current systems, (3) processing requests for estoppels/SNDAs, (4) verifying store opening and rent commencement dates and (5) coordinating changes with Lease Accounting to ensure the timely and accurate payment of rent.

Perform general Lease Administration functions within their assigned territory, in a timely and accurate manner, including:

Store Openings - Prepare store opening package to include confirmation of turnover and opening dates, prepare and obtain a ratified commencement certificate noting key lease dates, coordinate and verify consistent data between software systems, and prepare rent notifications. Respond to and resolve any rent inquiries. Scan, upload and file all pertinent documentation.

Estoppels & SNDAs - Prepare and process Estoppels and SNDAs as requested by landlords, attorneys and lenders in accordance with the terms of the Lease, and obtain fully executed originals, when applicable.

Vendor Changes - Process changes in ownership, payee and address requesting appropriate documentation based on lease terms and department standards. Maintain a complete and accurate record of the landlord and payee in current systems. Scan, upload and file all pertinent documentation.

Research - Research lease-related issues upon request and respond with findings as directed.

Liaison - Act as primary point of contact for assigned locations for both internal and external requests.

Reporting - Accurately report the status of all requests and projects upon request; Provide status of work on daily and/or weekly basis as required

Lease Files - Review, organize, maintain and file all documents and correspondence for locations within their assigned territory, including arranging for the scanning and/or distribution of documents as required by policy

Special Projects and Tasks - Complete special projects and routine tasks as requested by supervisor

Minimum Requirements/Qualifications - Summary of knowledge, experience and education required.

2 years of experience in commercial lease administration, commercial real estate or commercial property management.

Strong time management skills with the ability to adapt and respond to changing conditions with sense of urgency

Able to work independently and as part of a team

Excellent telephone and communication skills

Detail oriented

Ability to read and understand lease language

Ability to research and resolve lease issues with a minimum of supervision

Excellent computer skills, including Microsoft Word and Excel

Able to work under pressure while maintaining professionalism and diplomacy

Desired Qualifications - Desired but not required.

2 years post-high school education

Paralegal experience or certificate preferred

Previous database experience preferred

Legal background helpful