Sr. Administrative Assistant

Robert Half • Reno, NV • 3d ago

Description

Robert Half is seeking a highly detail-oriented and proactive Administrative Assistant to support a small local business, with 2 different entities. This is a part-time, temporary role, with potential to become permanent down the line. This is a part-time role that requires a versatile individual capable of managing a wide array of administrative tasks, ensuring smooth office operations, and facilitating effective communication between entities.

Responsibilities:

Provide comprehensive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.

Handle bookkeeping functions such as accounts payable, accounts receivable, and expense reporting.

Facilitate effective communication by preparing, reviewing, and distributing legal and business documentation.

Organize and maintain filing systems, ensuring timely transmittal and document scanning.

Assist with human resources tasks, including hiring processes, employee onboarding, and maintaining HR records.

Coordinate with vendors and manage purchase orders, requisitions, and bank deposits.

Support legal teams by preparing for court hearings, managing legal documents, and handling garnishments.

Oversee logistics for events and meetings, including conference calls and Cisco Webex sessions.

Utilize tools like ADP, Concur, and CRM systems to streamline administrative processes.

Ensure compliance with company policies and maintain a well-organized reception area by handling mail, phone calls, and visitor inquiries.

Requirements - Minimum of 5 years of experience in administrative support roles.

Proficiency in tools such as ADP, Concur, CRM systems, and Cisco Webex Meetings.

Strong organizational and multitasking abilities with attention to detail.

Excellent communication skills, both written and verbal.

Familiarity with bookkeeping tasks, including accounts payable and receivable.

Experience managing calendars, scheduling, and coordinating travel arrangements.

Ability to handle sensitive legal documentation with confidentiality.

Knowledge of HR processes, vendor relations, and expense reporting. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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