Administrative Assistant EPR Compliance

WestRock Company • Portland, OR • 5d ago

The Opportunity:

The Administrative Assistant is responsible for EPR compliance including plant recycle composition studies in conjunction with plant personnel. Additionally, this person will support the accounts receivable and accounts payable as well as providing general administrative support including functioning as plant receptionist as needed. The person will also be trained cross functionally in scale operations. Due to the broad responsibilities of this role, it\u2019s important that the successful candidate has strong interpersonal skills.

ESSENTIAL JOB FUNCTIONS:

EPR COMPLIANCE:

Collect, track and input collected data into Oregon recycling portals.

Schedule regular composition studies of recycle material with plant personnel.

Communicate regularly with state compliance teams via phone, email and web portal.

Work closely with the Operations Manager and Office Manager to ensure Smurfit Westrock remains compliant with all state recycling related tasks.

ACCOUNTING SUPPORT:

Perform basic accounting tasks including accounts receivable, accounts payable and/or general ledger duties.

Performs all A/P processing, research and investigation including vendor set ups as required, initiation and processing of vendor PO\u2019s, receiving and entering invoices into the financial system and maintaining all purchasing card transactions

Assists in the month end closing process.

Tracks, records, pays all vendor payments through Concur and JDE as needed

ADMINISTRATIVE DUTIES:

Answer and screen phone calls.

Cross functional office role. Will assist with daily scale operations or Office Manager duties as needed.

Assist Team by producing weekly shipment list for all inbound and outbound loads.

Data entry into multiple operating systems for safety, financial, environmental, and other components of the business.

Places orders through vendors for office and operations.

Participation in all Safety Engagement activities

Sends all Monthly Reporting to Suppliers

Ensures all Vendor COI and Indemnity forms are Valid.

Active participant in the Health and Safety programs of WestRock.

QUALIFICATIONS:

Must have a high school diploma or G.E.D.

Accounting experience in A/R, A/P and/or GL and basic understanding of accounting principles.

Must have ability to perform intermediate arithmetic dealing with decimals, fractions, ratios, etc.

Must have basic computer skills (email, word processing, etc.).

Must be able to operate basic office equipment (fax machine, copy machine, etc.).

Able to respond quickly to changing demands and processes.

Maintain high productivity/activity level, complete and submit timely and accurate information independently.

Strong interpersonal skills; excellent written and verbal communication capabilities.

Excellent organizational and follow-up skills.

Must pass background check and pre-employment drug screening.

Must be willing to work overtime as needed.

Must be able to maintain good attendance.

Must be able to perform all essential job functions with or without reasonable accommodation.

What we offer:

Corporate culture based on integrity, respect, accountability, and excellence.

Comprehensive training with numerous learning and development opportunities.

An attractive salary reflecting skills, competencies, and potential.

Smurfit Westrock (NYSE:SW) is a global leader in sustainable paper and packaging solutions. We are materials scientists, packaging designers, mechanical engineers and manufacturing experts with a shared purpose: Innovate Boldly. Package Sustainably. Guided by our values of safety, loyalty, integrity, and respect, we use leading science and technology to move fiber-based packaging forward.

Smurfit Westrock is an Equal Opportunity Employer. We strive to create and maintain a diverse workforce where everyone feels valued, respected, and included. Smurfit Westrock does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other basis protected by federal, state or local law.

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