Title: Accounting Technician FLSA: Non-exempt Department: Finance Salary Range: NE4: $24.070 - 34.902/hour Reports To: Finance Administrator Last Revised: May 2025 POSITION SUMMARY: Under the general supervision of the Finance Administrator or their designee, the Accounting Technician performs accounting duties, including, but not limited: accounts payable/receivable, purchasing card billing and reporting, bank deposits and reconciliations, journal entry processing, supply orders, and assisting with payroll processing. The incumbent will also perform duties to assist the Finance Department to ensure all activity is reviewed and posted in the proper accounting period. ESSENTIAL DUTIES and RESPONSIBILITIES: Prepare and enter accounts receivables, including grant payments, donations, Recreation Center deposits, Library deposits, ambulance payments, franchise fees, refunds, and other mail-in payments (excluding utility billing and permit payments). Maintain all accounts receivable files. Prepare and enter accounts payable invoices, process payments to vendors, and maintain all accounts payable files. Monitor, reconcile, and report purchasing card activity for all departments. Complete bank deposits as needed. Process, file, and submit monthly sales data, quarterly State court costs, and annual child safety seat program payments with the appropriate individuals, departments, and/or agencies. Reconcile special revenue funds. Process and file quarterly and annual reports/reconciliations with appropriate individuals, departments, and/or agencies, including but not limited to: W-2 forms, 1099 forms, 941 reports, etc. Ensure the Citys compliance with filing dates and data reporting deadlines. Submit data, reports, and/or taxes within deadlines prescribed by law, policy, internal process, or guidelines. Enter, review, and audit journal entries into software system. Prepare financial reports for distribution to City staff. Research, analyze, and report statistical data as needed. Assist with fiscal and/or calendar year-end, quarter-end, month-end closing processes. Assist auditors as needed. Perform a variety of other accounting functions as directed. Create and maintain records in accordance with record retention requirements. Ensure security and confidentiality of all information. Perform clerical and administrative duties, including but not limited to; scanning, faxing, copying, data entry, answering phone calls, responding to emails, filing, and other duties. Communicate with visitors, employees, and vendors courteously and professionally in person writing, email, and over the phone. Regular, reliable, and punctual attendance is required. ADDITIONAL DUTIES and RESPONSIBILITIES: Provide support to the Finance Director, Finance Administrator, and Accountant as needed. Perform miscellaneous job-related duties as assigned. Assist with special projects. REQUIRED KNOWLEDGE, SKILLS, and ABILITIES: Knowledge and understanding of current accounting principles, guidelines, standards, and practices. Knowledge of bank and cash management procedures, budgetary policies and practices, and annual and/or other regular reporting requirements. Knowledge of relevant local, state, federal laws and industry best practices pertaining to the responsibilities of the position.
REQUIRED KNOWLEDGE, SKILLS, and ABILITIES (cont): Intermediate knowledge of MS Word and MS Excel. Ability apply standards to daily accounting and reporting; balance a variety of accounts; learn and efficiently use payroll software; and maintain a variety of records and files. Excellent oral and written communication skills. Ability to research, analyze, problem solve, prioritize, and multi-task effectively, and work successfully in a dynamic, fast-paced environment with high demands and short time constraints. Ability to establish and maintain effective working and professional relationships with City and other public employees, public officials, contractors, consultants, vendors, and the general public. Ability to operate various @types of office equipment including copiers, scanners, fax machines, etc. MINIMUM QUALIFICATIONS: High school diploma or GED. A minimum of two (2) years of experience in an accounting role that includes accounts payable/receivable. Municipal or other government experience preferred. Experience with InCode and/or Tyler ERP Pro 10 preferred. Must have valid Texas Drivers license prior to employment. Must pass a pre-employment screening, background check and employment eligibility verification. PHYSICAL DEMANDS and WORK ENVIRONMENT: The essential functions of this position are performed in an indoor environment. Position requires frequent sitting, repetitive motions, lifting of negligible weights, fine dexterity and the ability to clearly see and hear. Occasional pushing, pulling, bending, carrying, lifting up to twenty (20) pounds and kneeling may be required for some duties. Ability to use various office equipment including computers, phones, fax machines, printers, copiers, mailers, etc. EQUAL EMPLOYMENT STATEMENT: The City of Roanoke provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the City of Roanoke complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training. The physical demands described in this document are representative of those that must be met by an employee to successfully perform the essential functions of this jobs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. JOB DESCRIPTION SIGNATURES: This job description is approved by the Department Director and Human Resources. By signing below, I, the employee, acknowledge that I have read and understood the requirements, essential duties and expectations of this position. Employee Signature Date
