Back to Jobs search

Administrative Assistant

System One • Exton, PA • 6d ago

Job Title: Administrative Assistant

Location: Exton, PA

Hours/Schedule: 6:30 AM to 3:30 PM

Type: Contract

Overview

The Administrative Coordinator is primarily responsible for supporting an assigned manager with administrative tasks and performing the front desk activities. They will also provide back-up support for the Executive Assistant at the site.

Responsibilities

The Administrative Coordinator will prioritize workload and deliver specific clerical/administrative activities and services under the guidance of the assigned manager.

Calendar management and coordination of meetings

Coordinate domestic as well as international travel arrangements for the department

Process Invoices and prepare expense reports

Assist with ad hoc projects under general guidance from the manager

Provide support to other members of the department as needed

Interact with staff at all levels in a fast-paced environment

Receives and greets visitors. Directs them to the appropriate place or employee and answers general questions.

Issues control badges as required, records visitors' arrivals and departures.

Ensure the vendors complete the safety and GMP training when needed and maintain the records.

Answer incoming calls and route accordingly. Maintain updated phone list with changes.

Ensure that the reception area is neat; call for taxi service if necessary; other miscellaneous items as assigned.

Requirements

3 to 5 years of experience of administrative skills

Proficiency in MS Office Suite (PowerPoint, Word, Excel) Outlook

Must be a self-starter with the ability to multi-task

Flexibility to accommodate rapidly changing priorities and deadlines.

High level of accuracy and attention to detail

Strong verbal and written communication skills

Strong customer service skills

Benefits

System One offers eligible employees health and welfare benefits coverage options, including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan.

Ref: #558-Scientific

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Similar Jobs

IT Business Services Senior Consultant

SAP • Newtown Square, PA • 14h ago

Management & Administrative

Requisition ID: 425162 Work Area: Information Technology Expected Travel: 0% Career Status: Professional Employment Type: Regular Full Time Career Level: T3-3 Additional Locations: ORIGINAL POSTING DATE: 06/02/2025 Job T...

14h ago

Go to Apply

Inside Account Manager

AmerisourceBergen • Chesterbrook, PA • 14h ago

Management & Administrative

Reference #: R259030 Our team members are at the heart of everything we do. At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on t...

14h ago

Go to Apply

IT Technology Services Sr. Specialist

SAP • Newtown Square, PA • 14h ago

Management & Administrative

Requisition ID: 426854 Work Area: Information Technology Expected Travel: 0% Career Status: Professional Employment Type: Regular Full Time Career Level: T3-3 Additional Locations: Original Posting Date: 06/02/2025 Job T...

14h ago

Go to Apply

Sales Manager

Tradesmen International, Inc. • King Of Prussia, PA • 14h ago

Management & Administrative

Description Join the Industry Leader in Construction Labor Support! Founded in 1992, Tradesmen International has been the premier partner in the construction industry, providing unparalleled skilled labor consulting serv...

14h ago

Go to Apply

Warehouse Logistics

VWR International, LLC • King Of Prussia, PA • 14h ago

Management & Administrative

Reference #: R-165352 The Opportunity: In this role, you will report to the Onsite Manger and will work closely with the Avantor's Lab and Production Services professionals to serve our customers by performing customized...

14h ago

Go to Apply

Senior Project Manager - Data and Analytics

Constellation • Kennett Square, PA • 3d ago

Management & Administrative

WHO WE ARE As the nation's largest producer of clean, carbon-free energy, Constellation is focused on our purpose: accelerating the transition to a carbon-free future. We have been the leader in clean energy production f...

3d ago

Go to Apply

Engagement Manager, Digital Marketing Analytics (Remote)

IQVIA • Wayne, PA • 3d ago

Management & Administrative

To be eligible for this position, you must reside in the same country where the job is located. IQVIA Digital powers exceptional brand experiences, delivering innovative solutions based on a customer-first, insights-driv...

3d ago

Go to Apply

Customer Site Warehouse Support

Fastenal Company • Pottstown, PA • 3d ago

Management & Administrative

Reference #: 596986 Job Description Customer Site Warehouse Support 1040 Center Ave, Pottstown, PA 19464 PA071 Part-time Shift(s): MON TUE WED THU FRI 7:00am - 4:00pm Up to 28 hours/week OVERVIEW: Find your future at Fas...

3d ago

Go to Apply

HR Manager

WISNA SERENITY HOMES • Pottstown, PA • 3d ago

Management & Administrative

Staff Supervision:* Provide direct support to the HR Assistant and HR Coordinator. Delegate responsibilities, monitor progress, and ensure timely completion of all HR tasks. Hiring & Onboarding:* Source top-tier tale...

3d ago

Go to Apply

Customer Service Specialist

Robert Half • Newtown Square, PA • 4d ago

Management & Administrative

Description We are looking for a detail-oriented and proactive Customer Service Specialist to join a team in Newtown Square, Pennsylvania. This short-term hybrid Contract position offers an exciting opportunity to suppor...

4d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.