Senior Administrative Assistant - New Energy New York Battery Tech Hub

The Research Foundation for SUNY at Binghamton University • Vestal, NY • 5d ago

Location: Vestal, NY Category: Professional & Support Staff Posted On: Tue May 27 2025 Job Description:

The New Energy New York Battery Tech Hub is actively seeking a Senior Administrative Assistant to support the leadership team. The main responsibility of the Senior Administrative Assistant will be to provide direct support to the Executive Director and Chief Ecosystem Technology Officer.

Operational Administration:

The Senior Administrative Assistant will be responsible for:

Manage daily calendars by scheduling internal and external meetings, appointments, travel arrangements, and special events. Independently resolve scheduling conflicts, prioritize requests, and confirm meeting details.

Prepare correspondence independently on a variety of matters; compose and @type a variety of materials such as inter-office communications, forms, letters, memos, agendas, reports, newsletters, flyers, applications, notices, bulletins, brochures, publications, official correspondence, notices and proposals; review, revise, edit, format and proofread a variety of complex documents and information.

Assist with logistics related to preparation for, implementation of, and follow-up of meetings, including assisting with the production, assembly and distribution of meeting materials.

Organize high-level meetings with partners and constituencies and disseminate corresponding meeting materials.

Draft communication on behalf of the leadership team.

Sponsored Program Administration:

The Senior Administrative Assistant will:

Assist with the oversight of sponsored programs and research related activities in accordance with federal regulations, University and sponsoring agency policies.

Assist with the preparation of grant applications, including gathering information and compiling supporting documents for submission to funding agencies.

Process, review and verify financial transactions and purchase requisitions to ensure allowability and allocability in accordance with sponsor award terms and conditions.

Assists with the completion and submission of required technical, progress, personnel and programmatic reports.

Job Requirements:

Associate's degree with a minimum of three years' experience as an assistant to a senior administrator in higher education or business setting

Strong administrative, organizational, planning and analytical skills; high degree of accuracy, timeliness and attention to detail

Proven ability to handle sensitive situations and highly confidential information with tact, discretion and diplomacy

Advanced computer skills, with demonstrated proficiency with applications such as MS Office Suite and MAC mail and calendar

Highly organized, shows initiative demonstrated by the ability to anticipate and think forward

Ability to communication effectively, both verbally and in writing, with continuous attention to detail in composing, typing and proofing materials

Ability to work independently with minimal supervision, manage priorities, work efficiently, handle multiple projects with tight deadlines, proven self-starter, strong problem-solving skills and exercise good judgment in a dynamic environment

Exceptional customer service and organizational skills, with the ability to handle sensitive and confidential information appropriately

Event, meeting and travel planning skills

Preferred:

Bachelors degree with a minimum of three years' experience as an assistant to a senior administrator in higher education or business setting

Additional Information:

Salary: $55,000 - $60,000 annually. This is a grant funded position, currently supported through August 31, 2026

Research Foundation Commitment to Equal Employment Opportunity

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law. The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Review of applications will begin immediately and continue until the position is filled.

The Research Foundation for SUNY is a private, not for profit corporation and is a separate employer from SUNY and the State of New York and offers separate compensation and benefit plans.

Binghamton University is a tobacco-free campus.

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