Student Accounts Manager

Flathead Valley Community College • Kalispell, MT • 3w ago

JOB TITLE:Student Accounts Manager DEPARTMENT: Business Office EMPLOYMENT TYPE: Professional 8, $50,000 - $60,000 depending on education and experience FLSA:Exempt Unlock Exceptional Benefits at FVCC (Worth ~$25K)! You'll receive generous employer contributions towards your Health/Vision & Dental, up to 15 vacation days, 12 sick days, and 12 holidays. Plus, build your future with the Montana Public Employee's Retirement System and a 403(b) match up to 7%. And that's not all - invest in your continued education when you explore Tuition Waiver benefits for you and your dependents! CLOSING DATE:Open Until FilledSUMMARYFlathead Valley Community College is an outstanding public community college located on a beautiful campus in Kalispell, Montana with panoramic views of the northern Rocky Mountains and Glacier National Park. Our vision is to improve lives through learning, and the trustees, faculty and staff are dedicated to values that foster and preserve the spirit of our college and promote and support the well-being and economic development of the communities we serve. The Student Accounts Manager, a crucial role in our Business Office, applies expertise in financial and technical systems, playing a vital part in assisting students to achieve their academic goals. ESSENTIAL FUNCTIONSManages student accounting records and ensures the accurate and complete billing of incurred charges to students. This includes setting up billing tables, reviewing miscellaneous charges, coordinating fee approval with the state, managing refund exceptions, and reviewing charges created by other integrated systems.Assists with reconciling outstanding warrants by researching uncashed checks and resolving reissued check requirements to ensure timely receipt of funds. Establishes and manages payment channels for education-related expenses and oversees refund, cash receipts, and bank deposit operations/reconciliations. Provides leadership, mentors and supervises staff; motivates and empowers staff to create environments that promote innovation; sets standards for excellent customer service. Works closely with the Office of Financial Aid to ensure the timely application of financial aid to students' accounts. This includes proactive development and addressing of college policies/procedures to address student financial challenges and finding satisfactory resolutions. Works with federal, state, and local agencies to coordinate student bookstore awards (VA, Job Corps, Job Service, private corporations) and manages associated account charges. Prepares appropriate invoices and reconciles payments and charges.Prepares and submits tax forms in a timely manner. Applies annual IRS changes to the 1098T Student Tuition form in accordance with the qualified educational expenses for each student. Performs special accounting and reporting required for audits of federal funds including submitting outstanding delinquent accounts to the Montana Department of Revenue. Oversees student delinquent accounts collections and coordinates outreach efforts. Manages student-related third-party invoicing related to the collection processes. Works closely with the Financial Aid office to ensure the timely application of financial aid to students' accounts. Proactively addresses student financial challenges and finding satisfactory resolutions.In collaboration with the Financial Aid office, ensure all federal funds disbursements comply with U.S. Department of Education regulations. Maintains procedures for efficient student refund processing.Ensures accountability of daily deposits following departmental guidelines and performs various audits of deposits and supporting documentation.Ensures that all cash handling complies with campus, state, and federal regulations. Provides training to colleagues on the student account system. Looks for efficiency and effectiveness in business system processes. Identifies issues that arise and proactively addresses t

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