Description
Robert Half Contracts Finance & Accounting division is seeking an Accounts Payable Specialist to join a great company in Arbuckle, CA! This Accounts Payable Specialist will be joining a busy team with a great culture. The ideal tasks would include:
Invoice Processing:
The role involves receiving, reviewing, and verifying incoming invoices from vendors and service providers. It is essential to ensure that invoices are accurate and comply with company policies, such as matching purchase orders to invoices. Each invoice must be properly coded to the correct accounts, cost centers, and departments. Additionally, invoices should be input into the accounting software with all necessary details included, such as payment terms, due dates, and amounts.
Payment Processing:
This includes preparing and processing payments to vendors through various methods, including checks, ACH, or wire transfers. Timely payments must be made in accordance with vendor agreements and payment terms. It is also necessary to verify payment amounts and ensure that all transactions are accurately recorded.
Account Reconciliation:
The responsibilities include reconciling vendor statements with internal records to ensure the accuracy of outstanding balances. Any discrepancies or payment issues should be investigated and resolved through communication with vendors. Support is also provided during month-end and year-end account reconciliations.
Maintaining Vendor Relationships:
Building and maintaining positive relationships with vendors is crucial for smooth and timely payment processing. This involves regular communication regarding payment statuses, addressing issues or discrepancies, and responding to inquiries related to invoices, payments, and account discrepancies.
Expense Reporting:
The position assists in tracking and reporting business expenses by ensuring that all outgoing payments are properly documented and approved. It is also necessary to confirm that all payments comply with company policies and accounting standards.
Record Maintenance:
Organized and up-to-date records of all accounts payable transactions must be maintained to ensure they are accessible for future reference or audits. All documents, including invoices, receipts, and payment confirmations, should be filed according to company policy and compliance standards.
Cash Flow Management:
Monitoring the accounts payable aging report helps manage cash flow and ensures payments are made within the company's budget. Collaboration with the finance team is important to plan for cash flow needs and avoid late payment penalties.
Assist in Audits:
The role requires providing necessary documentation and reports during internal or external audits. It is important to ensure compliance with company policies, accounting standards, and applicable laws.
Support in Process Improvement:
There is an ongoing responsibility to suggest improvements that streamline and enhance the accounts payable process, increasing efficiency and reducing errors. Staying informed about industry trends and new technology is encouraged to help automate repetitive tasks and improve overall processes.
This is a full-time position that is 100% onsite. If you feel this is the job for you, apply today!
Requirements - Minimum of 2 years of experience in accounts payable or a related field.
Strong proficiency in accounting software systems, with experience in Navision preferred.
Demonstrated understanding of accrual accounting and account reconciliation processes.
Excellent skills in managing vendor relationships and resolving payment discrepancies.
Familiarity with processing payments via ACH, wire transfers, and checks.
Ability to maintain accurate and organized financial records in compliance with company policies.
Strong attention to detail and the ability to work effectively under deadlines.
Knowledge of accounting standards and practices, including experience supporting audits.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
