GM Administrative Assistant

Amazon • Smithfield, NC • 2w ago

Description

The Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities. Must have the ability to communicate well and to manage multiple assignments and people simultaneously. Other responsibilities will include:

Responsibilities Include:

Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.

Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff

Own and manage conference room coordination and room calendar management

Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms

Typing meeting notes, creating conference agendas and minor content curriculum creation

Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed

Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs

Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center

Run work-related errands as needed

Think and plan ahead, delegate responsibilities appropriately and manage time effectively

Compile team goals, track and help drive completion of key deliverables.

Management of complex calendars and scheduling with diplomacy and discretion

Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC

Serve as representative on department team-building activities and peer recognition

Basic Qualifications

1+ years of working with computers and Microsoft Office products and applications experience

Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach

High school or equivalent

Work 40 hours/week, and overtime as required

Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays

Are 18 years of age or older

2+ years administrative support experience at an executive level

1+ year experience with event planning or project management

Preferred Qualifications

Ability to create graphs in MS Office products

Associate's or Bachelor's Degree

Strong analytical skills

Excellent written and verbal communication skills

Ability to learn organizational structure and the objectives of the team

Strong organizational and communication skills and problem solving skills

Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines

Ability to communicate with a variety of constituent groups such as senior management, peers, and outside

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.

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