HR Administrative Assistant

Spectrum Plastics Master • Wall Township, NJ • 1d ago

SUMMARY: Provides administrative assistance for the Human Resources Department in accordance with the company policies and procedures. Provides support to the HR Manager in a variety of areas and functions. Manages direct labor/hourly position Interviews/Onboarding, Visitor management.

DUTIES AND RESPONSIBILITIES: - Primary recruiter for Direct Labor/hourly position hiring. Works closely with HR Manager and/or area leaders to obtain resource needs. Coordinates interviews, start dates, orientations as needed. Performs new hire orientations as needed. - Creates/Maintains personnel records - Interacts with IT Support for new/deactivated employee network/email accounts - Assures required labor law posters are in place. - Manages office security system (Lenel). Creates/Deactivates badges. Administer badging logs. - Assists with general clerical/administrative duties as needed including but not limited to answering phones, filing, preparing correspondence and memoranda, faxing, copying, and mailing. - Meets and greets all visitors; determines their needs and directs them to the appropriate employee/locations. Responds to visitors, clients, and employees in a courteous and professional manner. - Assists with plant events, engagement surveys, training classes, service anniversaries, employee recognition programs. - Opens and routes incoming mail. - Composes and @types routine correspondence as required. - Organizes and maintains file system; files correspondence and other records. - Orders supplies for HR Department, arranges for vending machine maintenance, and keeps reception area organized. - Orders lunches for meetings, makes travel arrangements, performs expense accounting - Demonstrates a high level of professionalism in dealing with confidential and sensitive issues. - Performs other related duties as assigned by management.

SUPERVISORY RESPONSIBILITIES: - This job has no supervisory responsibilities.

Qualifications

QUALIFICATIONS: - High School diploma, advanced education preferred - Commitment to excellence in customer service and high standards - Bi-Lingual (English/Spanish) strongly preferred - Experience with HRIS (Paycom a plus) - Excellent written and oral communication skills. Strong interpersonal skills - Strong organizational, problem-solving, and analytical skills - Ability to manage priorities and workflow independently - Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm - Acute attention to detail - Experience with Indeed recruiting a plus - Ability to deal effectively with a diversity of individuals at all organizational levels. - Computer skills required: (Microsoft Office; Microsoft Outlook)

COMPANY COMPETENCIES: - Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce. - Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values. - Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. - Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. - Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.

JOB COMPETENCIES: - Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. - Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity. - Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics. - Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

PHYSICAL DEMANDS AND WORK ENVIORNMENT: - Continually required to stand, walk and sit - Continually required to utilize hand and finger dexterity - Continually required to talk or hear

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