Fiscal/Administrative Assistant
Recruitment # 250515-1317AR-001
Location East Windsor, CT
Date Opened 5/19/2025 12:00:00 AM
Salary $31.60 - $40.21/hour (*New State Employees start at the minimum of the salary range)
Job Type Open to the Public
Close Date 5/27/2025 11:59:00 PM
Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits)
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Introduction
Join Our Team as a Fiscal Administrative Assistant at the State of Connecticut!
Are you seeking a chance to create a meaningful impact in a dynamic and encouraging environment? The State of Connecticut is searching for a Fiscal Administrative Assistant to join our outstanding team. We are committed to nurturing an inclusive and collaborative workplace where everyone's contributions are appreciated. This is an outstanding chance to advance your career while championing our mission.
Work Schedule Enjoy a flexible schedule with 24 hours weekly, choosing your ideal shift within Monday to Friday. As a Fiscal Administrative Assistant, you will play a crucial role in maintaining the financial health of our organization. Your duties will include:
Managing accounts payable and purchasing processes
Applying PeopleSoft CORE-CT or similar financial systems for financial transactions
Preparing and processing financial documents and reports
Communicating effectively with diverse internal and external collaborators
Assisting with budget preparation and financial forecasting
Ensuring compliance with all relevant financial regulations and policies
The State of Connecticut (https://portal.ct.gov/) , Department of Children and Families ( DCF (https://portal.ct.gov/dcf) ) , we believe in the power of collaboration and the importance of every team member's contribution. We are committed to providing an encouraging environment where you can excel and compete at the highest levels. Our team is ambitious and dedicated to achieving outstanding results. Join us and be a part of something truly exceptional!
Why Join Us? (https://www.youtube.com/watch?v=y6n9M1Qd5fo)
We are an ambitious team dedicated to making a difference, engaging in meaningful work that positively impacts children and families. Together, we collaborate with a diverse group of professionals and community partners, encouraging connections that drive success. We benefit from professional growth opportunities and a nurturing work environment that supports our development. As a forward-thinking organization, we value innovation and excellence, striving to make a lasting impact in everything we do.
Visit our new State Employee Benefits Overview (https://www.jobapscloud.com/CT/jobs/?b=Benefits) page!
Join a Forbes-recognized company! Connecticut is featured on America's Best Employers by State and Best Employers for New Grads in 2024. With our growing job market and dedication to encouraging a growing workforce, Connecticut is an excellent choice for professionals and fresh graduates looking to start their careers.
Selection Plan
FOR ASSISTANCE IN APPLYING:
Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library (https://portal.ct.gov/das/home/services-for-state-employees/statewide-human-resources/applicant-reference-library?language=en_US) for additional support throughout the recruitment process.
BEFORE YOU APPLY:
Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.
Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.
Resume Policy: Per Public Act 21-69 (https://www.cga.ct.gov/2021/act/pa/pdf/2021PA-00069-R00SB-00056-PA.pdf) , resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.
Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov.
Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
Note: The only way to apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting.
AFTER YOU APPLY:
Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!
Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.
QUESTIONS? WE'RE HERE TO HELP:
Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Liz Pinette at elizabeth.pinette@ct.gov (https://www.jobapscloud.com/CT/sup/elizabeth.pinette@ct.gov) .
Join the State of Connecticut and take your next career step with confidence!
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency, facility or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.
EXAMPLES OF DUTIES
Performs paraprofessional level work in fiscal and administrative activities;
Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts;
Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities;
Prepares simple financial statements and assists in preparation of complex financial statements;
Calculates rates involving complex arithmetical formulas;
Gathers and consolidates payroll and expenditure data for budget preparation;
Ensures that expenditures plus encumbrances are within appropriation limits;
Reviews routine expenditures for compliance with itemized budgets;
Utilizes EDP systems for financial records and reports;
Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals;
Independently prepares renewal or new contracts based on awards;
Ensures that routine payments are in compliance with contract provisions;
Performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Knowledge of
bookkeeping, financial record keeping and basic governmental accounting principles and practices;
basic procedures of budget preparation and control;
payroll procedures, purchasing procedures and contract preparation;
Skills
interpersonal skills;
oral and written communication skills;
Considerable ability in arithmetic computations;
Ability to
audit financial documents;
understand and apply statutes and regulations;
utilize EDP systems for financial management.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.
NOTE: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.
PREFERRED QUALIFICATIONS
Experience working in a health and human services agency or nonprofit organization.
Experience utilizing PeopleSoft CORE-CT or similar financial systems.
Experience in working in a business office dealing with Accounts payable and/or purchasing.
Experience utilizing Microsoft Office applications in a business setting, including Word, Excel, Outlook, and Teams.
Experience communicating with diverse internal and external stakeholders.
SPECIAL REQUIREMENTS
Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.
Conclusion
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
ACKNOWLEDGEMENT
As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.
Click on a link below to apply for this position:
Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
