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Administrative Assistant

Applied Technical Services, Inc. • Orono, ME • 3w ago

Job Details

Job Location

THE SNELL GROUP - ORONO, ME

Position Type

Full Time Indirect

Job Category

Administrative

Description

Administrative AssistantLocation:Orono, MECompany:The Snell Group

The Snell Group is seeking a highly organized and proactiveAdministrative Assistantto support our training operations in a dynamic, fast-paced environment. This role is integral to the success of our training programs, helping ensure smooth coordination and logistics for classes conducted across the U.S. and internationally. The ideal candidate will be detail-oriented, a strong communicator, and able to manage multiple priorities efficiently while maintaining a high level of professionalism.

Key Responsibilities

Coordinate the preparation and shipment of classroom materials, including training manuals and equipment, to various training sites both domestically and internationally.

Manage return shipments or facilitate the forwarding of classroom equipment to subsequent training locations as needed.

Provide administrative support for multiple concurrent training classes, serving up to 20 students and 14 instructors per session.

Read, interpret, and process customer purchase orders accurately.

Serve as a liaison between customers and internal teams using email, Microsoft Teams, and other communication platforms.

Perform data entry tasks such as registering students, recording grades, and generating training certificates.

Maintain and organize digital and physical files, including scanning documents, archiving folders, and preparing shipping documentation for domestic and international use.

Other duties as assigned by management.

Qualifications

High school diploma or equivalent required; additional coursework or certifications in office administration or logistics a plus.

2+ years of experience in administrative, logistics, or customer service role.

Proficient in Microsoft Office Suite, especially Word and Excel; familiarity with database systems and fast, accurate typing (40+ WPM preferred).

Demonstrated ability to work independently in a small office environment with minimal supervision.

Strong organizational skills and ability to manage competing priorities with a high degree of accuracy.

Exceptional attention to detail and a proven track record of maintaining accuracy while multitasking.

Strong written and verbal communication skills with experience interacting professionally with clients at various levels.

Comfortable learning new systems and processes quickly; adaptable in dynamic environments.

Familiarity with basic office equipment, including printers, scanners, and fax machines.

Physically able to pack, lift, and move training materials, including small-to-medium shipping boxes and large Pelican cases (up to ~50 lbs).

All applicants require the following:

Ability to learn and comply with all company policies and procedures.

Excellent communication skills written and verbal.

Applicants must pass a drug screen and have a valid driver's license with a clean driving record.

"U.S. Persons" Only: A requirement of this position is access to information that is subject to U.S. export controls under the U.S. International Traffic in Arms Regulations ("ITAR"). Accordingly, the company will consider only "U.S. Persons" for this position. A "U.S. Person" includes (a) U.S. citizens or nationals; (b) U.S. lawful permanent residents (i.e., "green card" holders); (c) persons granted refugee status; or (d) persons granted asylum in the United States. This information is collected solely for purposes of complying with U.S. export control requirements and will not be used to unlawfully discriminate in the hiring process.

EOE/AA/M/F/Vet/Disability

Applied Technical Services is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

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