Operational Administrative Assistant

Lewis Tree Service, Inc • Essex, MD • 1d ago

Description

At Lewis, we provide the stability of a long-standing, employee-owned company with the progressive nature of a growing, improvement-minded future. We're the second-largest utility vegetation management company in North America... and always growing.

We're in the people success business, we just happen to trim trees.

Why you'll love being part of the Lewis Family:

We are empowered to share our talents. We care deeply. We conquer challenges. We respect our differences. We trust each other. We keep each other safe. Together, we do great things.

We offer for Non-Union positions:

Competitive pay

Specialized paid training & certifications

Career advancement opportunities

Affordable health insurance plans including Dental, Vision and Health Savings Accounts

Retirement plans including Employee stock ownership and 401(k) plan

Paid time off

Employee assistance program

We Believe...

That everyone on the team matters

That we don't constrain workers in order to create safety, we ask workers what they need to do work safely, reliably, and productively.

Those workers aren't the problem; workers are the problem solvers.

That through diversity we build strength

That being an employee-owned company (ESOP), it provides future financial stability for our employees

When you join the Lewis Tree Team, your potential is unlimited

Why you'll love this Job:

You love the outdoors: you enjoy varying environments/weather, not afraid to get dirty, adventurous.

You are open to new ideas: willing to listen and observe, humble.

You are self-motivated: driven, strong work ethic, willing to "do what it takes".

You are adaptable: can think on your feet, nimble, flexible.

You are collaborative: strong people skills, able to give and receive constructive feedback, willing to speak-up.

What you'll do as an Operations Administrative Assistant at Lewis:

Work with General Foremen to collect, coordinate and submit all employment related documents to Human Resources. Notify GF of missing items and forward the appropriate documents to the Human Resources Department.

Create and maintain a database that can be cross referenced with the safety related reporting to ensure all certifications and training requirements are complete and up to date.

Work with General Foremen to track all disciplinary documentation and forward to the Human Resources Department.

Run weekly queries to inform the appropriate personnel of upcoming. required certifications or related documentation that will be expiring.

Coordinate regional and divisional meetings as requested to best utilize time and resources.

Track and forward missing or incomplete items related to field equipment. Notify appropriate personnel of upcoming expirations on DOT documents or related items, to ensure compliance.

Coordinate with the corporate fleet department on vehicle related documentation.

Track results of DOT or Lift inspections. Coordinate with the corporate fleet department through resolution when follow up is required.

Track repairs on equipment and related costs and inform management as needed when current costs vary from historical data.

Track equipment in the database against monthly field reports to track possession of documented equipment.

Coordinate with operations employees and corporate personnel in the retirement of appropriate vehicles from the fleet.

Work with the appropriate vendor to organize annual equipment inspections as needed.

Track Special Service Bulletins on equipment to make sure all units in bulletins get addressed.

Review mobile device reports and note changes to be made monthly

Format and send notifications, requests, and messages to the division or region on behalf of the Regional Vice President, Division Manager, or Area Manager.

Coordinate and track training via EDU.

Maintain office/ building equipment to ensure smooth operations of the office and building.

Perform other duties as assigned by management.

Our DEI Promise:

Our commitment to Diversity, Equity, and Inclusion (DEI) is key to the success of our business. We respect the differences among us, and we leverage those differences to create an environment where all employees feel welcome and fairly treated. We seek the best solutions possible by attracting and engaging a diverse workforce where all perspectives are sought and valued.

Lewis Tree Service is an equal employment opportunity employer committed to providing equal opportunity for both applicants and employees. Lewis Tree Service prohibits unlawful discrimination or harassment of employees and applicants on the basis of race, creed, color, national origin, sex, age (40+), religion, disability, marital status, sexual orientation, genetic information, citizenship status, veteran status, or any other legally protected characteristic, all employment decisions, including but not limited to recruitment, hiring, compensation, training, apprenticeship, promotion, demotion, transfer, lay-off and termination, and all other terms and conditions of employment. Lewis Tree Service's practices and policies are administered in accordance with applicable federal, state, and local laws.

Qualifications

Education

Preferred

High School or better

Licenses & Certifications

Preferred

NON CDL

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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