Administrative Assistant

Labcorp • Monrovia, CA • 11h ago

Labcorp is seeking an Administrative Assistant to join its team in Monrovia, CA . The position is responsible for providing administrative support to the senior management team in a professional and timely manner. The candidate must be flexible to meet the demands of a fast paced environment. This position requires extensive exposure to confidential information requiring diplomacy, discretion and judgment. The Administrative Assistant will act as the "go to" person for any information, assistance or support.

Work Schedule: Monday through Friday from 8am to 5pm. Additional days and hours may be required depending on business needs.

Pay Range: $18 to $22 per hour

Benefits: All job offers will be based on a candidate's skills and prior relevant experience, applicable degrees/certifications, as well as internal equity and market data. Regular, full-time or part-time employees working 20 or more hours per week are eligible for comprehensive benefits including: Medical, Dental, Vision, Life, STD/LTD, 401(K), ESPP, Paid time off (PTO) or Flexible time off (FTO), Commissions, and Company bonus where applicable. For more detailed information, please click here (https://careers.labcorp.com/global/en/us-rewards-and-wellness) .

Job Responsibilities:

Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the team's behalf

Act as the administrative point of contact between the senior management team and internal/external clients

Manage the senior management team's calendar, including making appointments and prioritizing sensitive matters

Provide senior management team with domestic and international travel management, expense management, event registrations and detailed meeting plan management

Organizing meetings and events, including scheduling, sending reminders and organizing catering

Create PowerPoint presentations and other meeting collateral as requested by leadership

Manage all aspects of the divisional employee rewards program, including promotion, submission and review of nominees, distribution of awards and related announcements

Assist with contract administration as needed including obtaining signatures, scanning and electronic filing for all required documentation

Track internal and external contacts and maintain contact database in an accurate manner

Maintain confidentiality in all aspects of the executive team and company information

Generate expense reports and assist in reconciling charges to ensure timely and accurate reimbursement

Track and maintain designated conference room schedules for availability and efficient use of resources

Communicate a wide variety of information to multiple audiences in the organization

Provide back-up administrative support to other departments as necessary

Job Requirements:

High school diploma or equivalent is required

Associate's or Bachelor degree is a plus; preferably in a Business concentration

3-5+ years of experience supporting administrative functions

Prior experience in the biotech, pharma, diagnostics or medical device industry is highly preferred

Ability to thrive in a fast-paced environment and operate with a high sense of urgency

Demonstrate initiative, professionalism, poise and flexibility on a consistent basis

Comfortability working in an environment of frequent interruptions, conflicting priorities and varying workloads

Strong interpersonal skills with the ability to interface effectively with internal and external clients

Highly developed written and verbal communication skills including report writing, presentations, email correspondence

Strong organization, follow up and prioritization skills with the ability to manage concurrent projects

Ability to work with all levels of leadership as well with people of diverse backgrounds

Advanced experience in Microsoft Office applications; Outlook, Teams, Word, PowerPoint and Excel

Excellent calendar management skills and demonstrated history of complex scheduling with consistent follow through

Experience with Concur or a similar online travel tool is highly desired

Effectively exercise discretion and judgment in handling confidential/proprietary information

Ability to provide support for business-related tasks during off-hours on a periodical basis

Labcorp is proud to be an Equal Opportunity Employer:

Labcorp strives for inclusion and belonging in the workforce and does not tolerate harassment or discrimination of any kind. We make employment decisions based on the needs of our business and the qualifications and merit of the individual. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), family or parental status, marital, civil union or domestic partnership status, sexual orientation, gender identity, gender expression, personal appearance, age, veteran status, disability, genetic information, or any other legally protected characteristic. Additionally, all qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law.

We encourage all to apply

If you are an individual with a disability who needs assistance using our online tools to search and apply for jobs, or needs an accommodation, please visit our accessibility site (https://careers.labcorp.com/global/en/accessibility) or contact us at Labcorp Accessibility. (Disability_apply@LabCorp.com) For more information about how we collect and store your personal data, please see our Privacy Statement (https://www.labcorp.com/about/web-privacy-policy) .

Labcorp

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