Administrative Assistant IV

Aston Carter • Owings Mills, MD • 1d ago

Job Title: Administrative Assistant IV

Job Description

We are seeking an experienced Administrative Assistant IV to support our executive team in managing complex schedules and coordinating various administrative tasks. This role involves handling high-level correspondence, organizing meetings, and ensuring efficient day-to-day operations.

Responsibilities

Manage and coordinate complex calendars, resolving scheduling conflicts and prioritizing time effectively.

Prepare materials and agendas, coordinate events, and oversee meeting logistics to ensure smooth operations.

Draft, edit, and format emails, memos, letters, presentations, and reports with attention to detail.

Book travel arrangements, manage itineraries, and process expense reimbursements while adhering to corporate policies.

Review and analyze corporate documents, mail, memos, submissions, and reports to determine significance and plan distribution.

Essential Skills

3-5+ years of experience supporting C-Suite executives.

Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint), Teams, Zoom, and Adobe.

Strong administrative support skills including calendar management and travel coordination.

Experience in providing administrative assistance and customer service.

Additional Skills & Qualifications

High school diploma or GED required.

Experience working directly with executives.

Work Environment

This position offers a hybrid schedule with 3 days in-office in Owings Mills and 2 days remote. Candidates should possess their own equipment for remote work.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Owings Mills,MD.

Application Deadline

This position is anticipated to close on May 29, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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