Accounts Payable Specialist

Uniland Development Company • Amherst, NY • 20h ago

JOB SUMMARY

The Accounts Payable Specialist is responsible for overseeing vendor invoice processing, maintaining vendor relationships and records, and ensuring timely payments. This position will also uphold compliance with company policies and regulatory requirements.

ESSENTIAL FUNCTIONS

Receives, reviews and processes incoming invoices for Uniland companies, and ensures accuracy while adhering to established guidelines and approval procedures.

Distributes vendor invoices that are properly coded, matched to applicable purchase orders or service contracts and sent through proper workflow approvals, monitoring through completion.

Prepares, schedules, and submits payments to vendors, suppliers, and service providers via check, credit card or electronically.

Verifies the accuracy of invoice entries, creates and uploads payment files for EFT or credit card payments to processor.

Maintains vendor records, including updating contact information, vendor record maintenance, tax compliance, and enrollment into virtual credit card program.

Provides exceptional customer service to vendors while resolving billing issues and addressing inquiries regarding payment status or discrepancies via phone and/or email.

Manages internal pending issues related to vendor invoice processing. Processes and distributes applicable accounts payable reports per management direction..

Works closely with other departments, such as, General Ledger, Property Management, and Construction, to ensure accurate and efficient processing of financial transactions.

Ensure all accounts payable activities comply with company policies and regulatory requirements.

OTHER DUTIES

Collaborates with team members to develop and implement process improvements.

Provides support during audits by preparing necessary documentation and answering queries.

Assists with annual vendor 1099 tax filing.

Participates in cross-functional projects or task forces related to organizational development or process improvement.

Performs other duties as assigned.

EDUCATION & EXPERIENCE

Associates Degree (A.A.) or equivalent from two-year college or technical school

Or a minimum of six months related experience and/or training

Or equivalent combination of education and experience.

Experience with accounting software (e.g., QuickBooks, Yardi, SAP, Oracle) is preferred, but not required.

Familiarity with financial regulations and compliance standards.

Proficiency in Microsoft Office Suite, especially Excel, for financial analysis and reporting.

Experience in a similar industry or working with similar vendor and customer profiles.

KNOWLEDGE, SKILLS & ABILITIES

Knowledge of Microsoft Excel, Word, PowerPoint and other popular computer programs is expected.

General understanding of generally accepted accounting principles (GAAP) and AP accounting procedures.

Perform basic mathematical calculations including verifying sales tax.

Familiarity with relevant tax laws and regulations that impact AP functions.

Excellent interpersonal skills for building relationships with vendors and Uniland associates.

Problem-solving skills for addressing associate and vendor inquires and resolving conflicts.

Attention to detail and accuracy in data management and record-keeping.

Strong analytical ability to identify discrepancies, resolve issues, and analyze financial data.

Ability to maintain confidentiality and handle sensitive information with discretion.

Ability to prioritize tasks and manage time effectively in a fast-paced environment.

Ability to manage multiple tasks simultaneously.

Ability to work collaboratively with cross-functional teams and contribute to a team-oriented environment.

Flexibility and adaptability to handle changing priorities and business needs.

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Extended periods of sitting at a desk or workstation while performing administrative tasks.

Regular use of computers and other office equipment, requiring manual dexterity and visual concentration.

Occasionally required to lift and/or move up to 10 pounds.

Mobility within the office environment to attend meetings, training sessions, or other events.

Ability to communicate effectively with associates, supervisors, and external stakeholders in person, over the phone, or via email.

Office-based environment with standard office equipment and ergonomic furniture.

Exposure to typical office noises such as phone calls, conversations, and office equipment operation.

Work will be performed in an in-office environment.

Uniland Development Company is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic. Protected veterans and individuals with disabilities are encouraged to apply.

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