Accounts Payable Specialist

Robert Half • Bethlehem, PA • 18h ago

Description

Robert Half is looking for a professional Accounts Payable Clerk to add to the Bethlehem, PA area! In this A/P role, you will maintain accounting records, responsible for completing payments, and reconciling invoices. This is a great opportunity for someone who is wanting to find their long-term fit!

Job Responsibilities

Process weekly check requests submitted by staff, ensuring timely payment to all vendors and performers.

Prior to processing related payments, will conduct a review of bills, invoices, and expense reimbursement requests under audit best practices and internal controls, as well as ArtsQuest's finance guidelines for appropriate authorization and supporting documentation demonstrating eligibility, authorization, reasonableness, and proper account coding/allocation to departments and/or projects.

Produce a listing of pending payments for the Controller's approval on a weekly basis.

Ensure timely payment of all credit card accounts on a monthly basis.

Ensure all new system vendors/payees are reported/reviewed by the Controller or Senior Accountant and set up appropriately in the accounting system.

New payees must be vetted and all appropriate W-8's and W-9s obtained and filed as needed; all performers must be vetted for their US residency status and appropriate IRS/CWA paperwork acquired as needed.

Respond to all vendor and staff calls timely and professionally with independent problem resolution on routine matters.

Reconcile all vendor statements when received, with prompt follow-up on outstanding items.

Reconcile the Accounts Payable aging report to the Accounts Payable general ledger balance monthly.

Provide appropriate documentation in support of the annual audit and ad hoc project-specific audits as requested.

Collect, prepare, and distribute documents related to IRS year-end compensation reporting (i.e. IRS Form 1099s / 1096, Form 1042/1042S for foreign performers).

Make recommendations for and initiate improvements and simplification of accounting processes and procedures.

For IMMEDIATE consideration for this position, please apply directly to this posting or call us at 610-882-1600

Requirements

Associate's degree or an equivalent combination of education and experience in the following area(s): business administration, accounting, finance or related field preferred

A minimum of five (5) years in managing cash disbursements and procurement functions in a fast-paced environment

Proven knowledge of automated accounting systems customized to a nonprofit's accounting environment.

Experience with Blackbaud's Financial Edge or other ERP financial management systems desired.

Solid spreadsheet and analytical skills; proficiency in MS

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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