Administrative Assistant Senior
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How to Apply
To apply for this position, please submit a cover letter and resume in the UM system addressed to Detroit URC Center Manager. The cover letter must be attached as the first page of your resume and should address your specific interest in, and outline skills and experience that directly relate to this position. Applicants who do not meet this requirement will not be considered.
Job Summary
The Detroit Community-Academic Urban Research Center (Detroit URC) is seeking a part-time (50%) administrative assistant senior to provide a high-level of administrative support to further the work of the Center as well as its community-based participatory research (CBPR) projects. The Detroit URC is a collaboration of representatives from multiple Detroit organizations and academic researchers from the University of Michigan who work together to foster health equity in the city of Detroit. The Detroit URC Board, composed of representatives of each of the partner organizations, oversees all aspects of the Center in accordance with a set of CBPR principles adopted by the Detroit URC Board.
This one-year term-limited position can be renewed and may be increased in percent effort pending additional funding.
What You'll Do
The responsibilities include but are not limited to:
GENERAL ADMINISTRATIVE RESPONSIBILITIES
Prepare expense reports and process invoices (e.g., for small planning grants, stipends, grants), using U-M programs such as PeoplePay, Marketsite, Emburse, and Shared Services
Maintain and order office supplies and computers
Prepare meeting materials for Detroit URC team and research project teams
Take detailed meeting minutes and circulate to appropriate individuals
Schedule in-person and phone conference meetings with Detroit URC team and research project teams
Make travel arrangements for project faculty, staff, and team members
Provide support for Detroit URC-related events (coordinating travel for external guests, hotel reservations, flights, venue logistics, reimbursements, etc.)
Create and maintain electronic files and databases (calendars, correspondence, documents, and tracking systems) to ensure that deadlines are met and information is disseminated accurately and in a timely manner
Other general administrative responsibilities as assigned
RESEARCH-RELATED RESPONSIBILITIES
Facilitate the submission of research grants and publications by managing references, developing tables, formatting to funder/journal requirements
Edit and format Detroit URC PowerPoint presentations
Coordinate the printing of posters for professional research conferences, events, etc.
Compile, mail, and track on recruitment packages for Detroit URC based research projects
In conjunction with Center Manager, track and respond to research project inquiries in a timely manner
Coordinate the processing and e-mailing of incentives for research project participants through UM Human Subject Incentive Program (HSIP)
Create and maintain electronic files
Administer and manage surveys using Qualtrics
Other research administrative responsibilities as assigned
Who We Are
About the Department of Health Behavior & Health Equity
Driven by a shared passion for affecting lasting change, the faculty, students and staff of HBHE work in the pursuit of an equitable, healthy future for all. Turning theory and research into actionable practice, we develop interventions and innovations that promote health, prevent disease, empower people to manage chronic illness and disabilities, and facilitate collective action for social change. Together, our academic community transforms the theoretical into actionable, the science into the social, applying our knowledge to eliminate health disparities and impact lives for the better.
Skills You Have
High school degree and 4 or more years of relevant work experience
Excellent planning, organizational and work coordination skills are necessary, including a positive, flexible, responsive service-oriented attitude; the ability to manage a large and diverse workload with excellent attention to detail; and the ability to prioritize and meet deadlines in a timely manner
Flexibility to meet changing priorities
Ability to take direction from multiple individuals and have proven ability to prioritize tasks with conflicting deadlines
Ability to interact and communicate with a wide variety of people
Ability to act effectively as a member of a team and also independently
Demonstrated proficiency with MS Word, Excel, Canva, and Google Drive (documents, flyers, spreadsheets and forms)
Proficiency or ability to learn survey management software (eg Qualtrics)
Fluency and/or ability to learn reference/citation management systems for grant proposals and research publications (i.e., Zotero, EndNote)
Understands and values diversity and the importance of inclusion as demonstrated through a commitment to apply and incorporate the differences, complexities, and opportunities that diversity brings to an organization
Desired Qualifications*
Administrative support experience in a University of Michigan department or program is strongly desired
Familiarity with National Institutes of Health grant submission procedures and processes
Bachelor's degree
Work Locations
The administrative position is based at the University of Michigan School of Public Health, Department of Health Behavior & Health Equity in Ann Arbor, Michigan.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .
Additional Information
The duration for this Admin Assistant appointment:
This is a one year term limited appointment with renewal dependent on funding each year.
Desired Start Date:
Monday, June 2, 2025
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third-party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
Job Detail
Job Opening ID
263255
Working Title
Administrative Assistant Senior
Job Title
Administrative Assistant Sr
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Hybrid
Full/Part Time
Part-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
School Pub Health
Department
Hlth Behavior & Hlth Eq Dept
Posting Begin/End Date
5/07/2025 - 5/21/2025
Salary
$26,000.00 - $30,000.00
Career Interest
Administration
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