At Johnson & Johnson,?we believe health is everything. Our strength in healthcare innovation empowers us to build a?world where complex diseases are prevented, treated, and cured,?where treatments are smarter and less invasive, and?solutions are personal.?Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.?Learn more at https://www.jnj.com
Job Function:
Business Support
Job Sub Function:
Administration & Secretarial
Job Category:
Business Enablement/Support
All Job Posting Locations:
New Brunswick, New Jersey, United States of America, Titusville, New Jersey, United States of America
Job Description:
Johnson & Johnson's Family of Companies is recruiting for a Senior Administrative Assistant to support lawyers and legal professionals in its Global Legal Organization. The preferred location for this position is Titusville, NJ. We will also consider candidates located near J&J offices in New Brunswick, NJ.
Per our J&J Flex Policy, the expectation for this position is to work in the Titusville, NJ or New Brunswick, NJ office 3-4 days per week and work from home 1-2 days per week.
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at https://www.jnj.com/.
Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.
Learn more at https://www.jnj.com/innovative-medicine
Key Responsibilities
Responsible for calendar management and coordinating complex schedules
Coordinate domestic and international travel arrangements
Coordinate conference room scheduling and catering for larger meetings as needed
Order and manage catering for meetings/events
Submit and reconcile expense reports in Concur
Manage confidential business documentation: emails, correspondence, files, contracts and other documents with the highest level of professionalism
Facilitate signing of contracts and handle database entry and storage of fully executed contracts
Assist in the preparation of high caliber presentation materials
Submit PO's in eMarketplace
Manage special projects and ad-hoc requests as needed
Be the face of the team when hosting team meetings or visitors while they are onsite
Stay informed of company policies, procedures, and guidelines relevant to the functioning of the team
Remain current with company software tools and assist team with obtaining IT support as necessary
Manage logistics of new hire requisitioning for office assignment, technology and other supplies and coordinate with facilities management on an as-needed basis as it relates to the team
Order and manage office supplies as needed
Provide backup for other Administrative Assistants as needed
Qualifications - External
Required
A High School diploma or equivalent
A minimum of 4 years of administrative experience
Proficiency in MS Office Suite: Outlook, Excel, Word, PowerPoint, and Teams
Global calendaring experience in a complex matrix environment, understanding time zone impacts to meetings and travel schedules
Strong verbal, written communication, interpersonal skills, and attention to detail
Excellent analytical, problem-solving, organizational and prioritization skills
Self-motivated and must possess the ability to work independently with minimal supervision
Flexibility to adjust to changing business environments to ensure an organized experience with internal and external teams
Proven ability to build and support strong, positive relationships with internal and external business partners
Display business and emotional intelligence
Demonstrate accountability for role responsibilities and actions
Maintain the highest standards of integrity
Preferred
A bachelor's degree
Project Management experience
Proficiency in J&J Systems/Portals: Concur, AMEX Travel, Summit, AskGS, IRIS, and Zoom
User experience or training in: MS Project, MS Forms, MS Visio, Excel Pivot Tables, OneNote, SharePoint
This job posting is anticipated to close on 5/19/2025.
Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center (ra-employeehealthsup@its.jnj.com) or contact AskGS to be directed to your accommodation resource.
The anticipated base pay range for this position is :
$51,450 - $82,110 annually
Additional Description for Pay Transparency:
The Company maintains highly competitive, performance-based compensation programs. Under current guidelines, this position is eligible for an annual performance bonus in accordance with the terms of the applicable plan. The annual performance bonus is a cash bonus intended to provide an incentive to achieve annual targeted results by rewarding for individual and the corporation's performance over a calendar/performance year. Bonuses are awarded at the Company's discretion on an individual basis. Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Employees may be eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)). Employees are eligible for the following time off benefits: Vacation - up to 120 hours per calendar year Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington - up to 56 hours per calendar year Holiday pay, including Floating Holidays - up to 13 days per calendar year of Work, Personal and Family Time - up to 40 hours per calendar year Additional information can be found through the link below. http://www.careers.jnj.com/employee-benefits The compensation and benefits information set forth in this posting applies to candidates hired in the United States. Candidates hired outside the United States will be eligible for compensation and benefits in accordance with their local market.
