Administrative Assistant

Aston Carter • Dearborn, MI • 5h ago

Job Title: Administrative Support GeneralJob Description

Are you a highly organized, customer-focused professional with a passion for supporting innovative teams? Our Research & Advanced Engineering (R&A) group is seeking a skilled Executive Assistant to provide comprehensive support to our Directors. In this role, you'll be responsible for managing complex calendars, coordinating communications, and handling confidential information with discretion. The ideal candidate is a proactive problem-solver with excellent communication skills, a strong sense of integrity, and the ability to thrive in a fast-paced environment. You should be comfortable working independently, taking initiative, and suggesting improvements to existing processes. We're looking for someone who is eager to learn, adaptable to change, and committed to delivering high-quality results. If you're a team player with a positive attitude and a desire to contribute to a cutting-edge organization, we encourage you to apply.

Responsibilities

Manage complex calendars and coordinate communications for Directors.

Handle confidential information with discretion and professionalism.

Coordinate projects, including scheduling, resource allocation, and follow-up.

Organize meetings, conferences, and other corporate events.

Perform basic financial tasks such as budgeting, expense tracking, and financial reporting.

Manage and organize data, including data entry and database management.

Draft professional emails, reports, and other business communications.

Provide strong customer service and problem-solving skills.

Coordinate travel arrangements, including booking flights and hotels, arranging ground transportation, and managing travel itineraries.

Essential Skills

2-5 years of experience in an administrative role, preferably in a corporate setting.

3+ years of proficiency with Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and internet/web applications.

Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.

Excellent written and verbal communication skills.

Strong organizational and time management skills.

Attention to detail ensuring accuracy in data entry, scheduling, and document preparation.

Ability to handle unexpected issues and find effective solutions independently.

Building and maintaining positive relationships with team members and clients.

Handling sensitive information with discretion and professionalism.

Adaptability to adjust to changing priorities and work effectively in a dynamic environment.

Additional Skills & Qualifications

Experience supporting project teams with planning, execution, and tracking deliverables.

Ability to assist with the organization of corporate events, meetings, and conferences.

Basic understanding of budgeting and expense tracking to assist with financial reporting.

Skilled in conducting research and gathering information to support team projects.

Work Environment

Work on-site in Dearborn, MI, Monday to Friday. The role requires working in a dynamic and fast-paced environment with a focus on supporting innovative teams.

Pay and Benefits

The pay range for this position is $22.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Dearborn,MI.

Application Deadline

This position is anticipated to close on May 16, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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