Description
We are looking for an experienced and detail-oriented Administrative Assistant to join our organization. This position involves providing exceptional administrative support, ensuring smooth office operations, and delivering excellent customer service to the public. The ideal candidate will have strong organizational skills, the ability to handle multiple tasks simultaneously, and fluency in Spanish.
Responsibilities:
Provide front counter support by greeting visitors, addressing inquiries, and assisting with forms.
Communicate with the public to gather detailed information to ensure proper follow-up with relevant departments.
Prepare meeting spaces by setting up necessary documentation, equipment, and supplies for conferences or council meetings.
Organize and maintain documents with proper indexing and labeling.
Requirements
A minimum of 5 years of experience in an administrative role.
Proficiency in Microsoft Excel and Microsoft Word for managing data and documentation.
Strong customer service skills with the ability to interact professionally with the public.
Exceptional organizational and multitasking abilities to handle various administrative tasks efficiently.
Fluency in Spanish, both spoken and written, to assist in translations and public interactions.
High attention to detail to ensure accuracy in licensing, reservations, and record-keeping.
Effective communication skills to relay information clearly to colleagues and the public.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
