Administrative Assistant

Robert Half • Wheaton, IL • 8h ago

Description

We are looking for a detail-oriented Administrative Assistant to join our team in Wheaton, Illinois. In this contract position, you will play a key role in supporting managers, coordinating schedules, and ensuring smooth office operations. This role requires excellent organizational skills and the ability to handle multiple tasks efficiently.

Responsibilities:

Manage and maintain calendars for managers, ensuring accurate scheduling and timely updates.

Provide light front desk support, including greeting visitors and handling inquiries.

Organize and coordinate board meetings, including preparing necessary materials and documentation.

Perform general office duties such as filing, scanning, and ordering supplies.

Handle inbound and outbound calls professionally, addressing inquiries and directing calls as needed.

Manage email correspondence, ensuring timely responses and proper documentation.

Enter and update data accurately in databases and spreadsheets.

Prepare presentations and reports using Microsoft PowerPoint, Word, and Excel.

Schedule appointments and meetings, coordinating with team members and external parties.

Deliver exceptional customer service by addressing concerns and providing solutions promptly.

Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Requirements - Minimum of 3 years of experience in an administrative or office support role.

Proficiency in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word.

Strong communication skills, both written and verbal.

Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Experience handling inbound and outbound calls with professionalism.

Excellent organizational and data entry skills with a keen attention to detail.

Demonstrated ability to provide exceptional customer service.

Familiarity with scheduling tools and appointment coordination. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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