Administrative Assistant

STAFFING SUPPORT SPECIALISTS • Jackson, WI • 3d ago

JOB REQUIREMENTS: Job Title: Administrative Assistant Salary: DOE Shift:
1st Shift 8:00am - 4:30pm M-F Summary:TheAdministrative
Assistantprovides administrative support at the front desk, as well as
to office, shop, field, and executive teams. As the face of the
organization, this role ensures visitors and deliveries are handled
promptly and professionally. The administrative assistant assists as
needed in functional areas such as HR, accounting, travel coordination,
safety, etc. This nonexempt role is performed efficiently, safely, and
with a strong customer focus. Job Responsibilities: Perform front desk
and reception duties including answering a multiline telephone, fielding
and responding to incoming calls, screening and welcoming visitors, and
managing deliveries. Professionally handle confidential information,
resolve conflicts and emergencies as they occur. Maintain common areas
such as lobby, conference rooms, and break room. Open, sort, distribute,
receive, and prepare mailings. Support onsite and field teams by
providing a variety of administrative support services, including
conducting phone interviews with employment candidates and setting up
jobs in the computer. Provide administrative assistance to the safety
department, e.g., create and distribute certificate cards, etc. Make,
track, and adjust travel arrangements for field and other employees, as
appropriate. Assist accounts payable by scanning and entering invoices;
update and share shop/field staffing schedules, etc. Manage company
vehicle data entry, reminders, and reports; manage and distribute fuel
receipts. Receive in and maintain certificates of insurance, receive,
maintain, and distribute lien waivers. Manage office, clothing, and
other supply inventories. Distribute change orders, invoices,
subcontracts, etc. as needed. Assist with special projects including
data entry, correspondence initiation, etc. Coordinate catering orders;
assist with employee event planning and execution. Qualifications /
Requirements: High school diploma Highly preferred:Associate\'s degree
in office administration, HR, accounting, or a related field Strong
knowledge of Microsoft Office applications, including Excel, Outlook,
and Word; tech savvy Preferred:Notary public or the ability to become
one 2 years of experience including... For full info follow application
link. We are committed to a policy of equal opportunity for all
employees. We seek to match you with opportunities that best match your
skills and needs, and it is our policy to administer these activities in
a manner which does not discriminate against or give preference to any
person because of race, color, religion, age, sex, national origin,
disability, ancestry, sexual orientation, military service, marital
status, arrest or conviction record, or any other discriminatory basis
prohibited by state or federal law. All employees are required to have a
proof of identity and authorization to work. *** APPLICATION
INSTRUCTIONS: Apply Online: ipc.us/t/205402F51E5F49D7 This position is
listed by a private employment agency. The agency is the legal employer.
No fee will be charged of the job applicant.

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