Administrative Assistant

Robert Half • Beverly Hills, CA • 2h ago

Description

We are looking for a detail-oriented Administrative Assistant to join our team in Beverly Hills. This role supports two IT executives, and we are looking for someone who has excellent time management skills. This long-term contract role requires an individual who can effectively manage diverse administrative tasks, support departmental operations, and maintain excellent communication with internal and external stakeholders. The ideal candidate will bring strong organizational skills and the ability to handle sensitive information with discretion. For the right candidate, you are encouraged to apply for the full-time role. This job requires you to be on site Monday through Friday 8-5.

Responsibilities:

Provide comprehensive administrative support to department heads and boards, including preparing agendas, minutes, and reports.

Plan, prioritize, and oversee the work of administrative staff to ensure smooth office operations.

Serve as a point of contact for the department, addressing inquiries and escalating issues requiring immediate attention.

Organize and maintain documentation, including electronic and physical records, while ensuring accuracy and accessibility.

Coordinate departmental events, meetings, and training sessions, including scheduling, travel arrangements, and follow-ups.

Assist in the development and monitoring of budgets, process invoices, and manage purchases and petty cash.

Prepare and review various communications, such as correspondence, social media posts, and official notices.

Train and support staff in office procedures, software systems, and departmental protocols.

Develop and implement effective office systems and recommend improvements to enhance efficiency.

Build and maintain positive relationships with colleagues, stakeholders, and the public, ensuring a high level of customer service.

Requirements - Proven experience in administrative support, preferably in a government or state-related environment.

Proficiency in managing schedules, calendars, and coordinating events.

Strong organizational skills with the ability to handle multiple tasks and meet deadlines.

Excellent written and verbal communication skills, including proofreading and editing abilities.

Familiarity with budget management processes, including invoices and purchase orders.

High level of proficiency in office software, including word processing, spreadsheets, and presentation tools.

Ability to maintain confidentiality and handle sensitive information appropriately.

Demonstrated ability to work collaboratively in a diverse and team-oriented environment. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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