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Administrative Assistant (16493)

Pantexas Deterrence LLC • Amarillo, TX • 3d ago

Location:Amarillo, TX - Pantex Plant Job Title:

PIO Administrative Assistant

Career Level:

Support Organization:

Program Integration (50458812)

What You'll Do

Provides direct administrative support to the Site Management Office and Pantex leadership, with the specific organization supported determined upon hire. Performs typical office functions such as managing multiple calendars/schedules for site leadership, setting up and maintaining electronic filing systems, interviewing callers and making proper referrals, arranging meetings and receiving, referring, or answering email. Answers questions relating to office operations and established policies and procedures. May provide guidance and direction, as needed, to division administrative professional staff and other department administrative professional employees. The employee operates and executes daily tasks under minimal supervision. Work may be done without established procedures or guidance. Contacts are frequent with individuals representing outside organizations, and/or individuals of significant importance within the company. Responsibilities include planning and preparation of formal and informal communications with the required skill, tact, persuasion, and/or negotiation to accomplish the objectives of the communication.

Responsibilities include, but are not limited to:

Prepares finished documents for appropriate grammatical usage

Answers questions relating to office operations and established policies and procedures

Prepares complex data and/or generates complex reports

Establishes schedules to accomplish complex and special tasks

Directs preparation or various administrative elements by other employees within the department and assures accuracy, completeness, and arrangement

Evaluates information, data, input, and similar items for completeness, accuracy, and suitability to assure agreement with standards and procedures, and take appropriate corrective action, as necessary

Prepares reports where the information may be gathered from several sources or may be difficult to organize and compile; searches records and provides factual data from information on file

Attends meetings, takes notes, and tracks action items

Books, coordinates, and settles travel arrangements

Purchases office supplies and materials for the organization, as needed

Required to attend and/or successfully complete training classes as determined by the Training and Development Technologies Department, through General Employee Training (Reference DOE Order 426.2)

Attends all required safety meetings and training; offers suggestions on improvements to the work environment

Understands a workers right to stop work when they feel their own or others safety is jeopardized

Responsible for maintaining a thorough knowledge of applicable Federal, State, DOE, Corporate and Plant rules, regulations and Plant-wide operating policies and procedures

May be assigned clerical and/or other administrative duties of other personnel as needed

May participate in departmental budget preparation and budget monitoring activities

All other duties as assigned

What You Can Expect

Meaningful work and unique opportunities to support missions vital to national and global security

Top-notch, dedicated colleagues

Generous pay and benefits with a stable organization

Career advancement and professional development programs

Work-life balance fostered through flexible work options and wellness initiatives

Minimum Job Requirements

High school diploma: Minimum 7 years of relevant experience

OR Associate degree: Minimum 4 years of relevant experience

Preferred Job Requirements

Ability to coordinate and perform multiple activities efficiently

Ability to work effectively under pressure with frequent interruptions

Ability to organize and coordinate executive office's activities,compose correspondence, andperform independent research of a variety of office and technical issues

Ability to perform administrative detail and liaison activities

Why Pantex?

You get #morethanajob. We encourage employees to achieve a healthy personal balance among home, work and the community. One of the ways we embrace work-life balance is by offering flexible work arrangements that provide alternatives to the traditional workweek, while still meeting business needs. Top talent and personal commitment mean more to our success than any other factors, so we reward our people with the kinds of benefits that make a positive difference in the quality of their lives. Benefits such as: medical plan, prescription drug plan, vision plan, dental plan, employer matched 401(k) savings plan, disability coverage, education reimbursement and many more. Want to stay healthy and fit but hate the cost of a gym membership? Take advantage of one of our onsite workout facilities and eat healthy in our onsite cafeterias. Much more than a workplace, at Pantex you can build a career that lasts a lifetime.

Notes

The minimum education and experience for the lowest career level in the job posting range are listed under Minimum Job Requirements. Successful candidates hired into a higher career level than the minimum in the range must meet the requirements listed in the job leveling charts for the career level into which they are being hired.

If a range of Career Levels is posted, i.e., Senior Associate to Senior Specialist, internal applicants already in one of the Career Levels would come across at their current Career Level. Internal applicants currently in a lower level Career Level would move to the lowest posted Career Level.

Requires a Q clearance; however all qualified candidates will be considered regardless of their current clearance status. The ability to obtain and maintain a Department of Energy Q clearance

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