About ITT:
At ITT, we have a clear purpose as an organization - to provide our customers with cutting-edge solutions to help solve their most critical needs across key global end markets. Our continuous improvement mindset drives our commitment to evolving our capabilities as a multi-industrial technology, manufacturing and engineering leader. With a strong global footprint of more than 100 facilities, we are well positioned to solve critical challenges for our customers around the world. Our locations include manufacturing facilities and global service capabilities in 35 countries. Through these worldwide operations and building on our heritage of innovation, our approximately ~11,000 team members partner with our customers to deliver enduring solutions that make a lasting difference and help the world move forward. ITT is headquartered in Stamford, CT, with sales in approximately 125 countries. The company generated 2024 revenues of $3.6 billion.
Motion Technologies: (Revenue of $1.4B; headcount of ~ 4,000; operates in 13 countries) manufactures brake components and specialized sealing solutions, shock absorbers and damping technologies primarily for the global automotive, truck and trailer, public bus and rail transportation markets.
Industrial Process: (Revenue of $1.4B; headcount of ~3,400; operates in 30 countries) manufactures engineered fluid process equipment serving a diversified mix of customers in global industries such as chemical, energy, mining, and other industrial process markets and is a provider of plant optimization and efficiency solutions and aftermarket services and parts.
Connect and Control Technologies: (Revenue of $0.8B; headcount of ~ 3,800; operates in 10 countries) manufactures harsh-environment connector solutions, critical energy absorption, flow control components, and composite materials for the aerospace and defense, general industrial, medical, and energy markets.
Position Summary
The Senior Executive Administrative Assistant will be responsible for providing executive level administrative, process and planning support to the SVP, General Counsel and SVP, Chief Human Resources Officer across a range of activities. This key incumbent will effectively manage the executive's function with optimal coordination and communication across the leadership team as well as internal/external key stakeholders, partners and board members. The main responsibilities of the Senior Executive Administrative Assistant will include effectively prioritizing, managing and coordinating schedules, managing expenses, planning travel, drafting and/or preparing communications and presentations. This key team player will work across the legal and human resources teams to support all team projects and initiatives.
Essential Responsibilities
Ensures CHRO and GC's schedules/calendars are well managed, making changes as appropriate and acting proactively in identifying scheduling/meeting conflicts.
Schedules and coordinates global travel arrangements including all logistics preparation of itinerary, and associated expense reports.
Schedules and organizes meetings, conferences, and conference calls; using sound judgement, s/he interacts with and manages communications for/with internal/external stakeholders, i.e., leadership, analysts, board members.
Provides key support with respect to a wide variety of documents generally involving highly sensitive and confidential matters.
Manages assigned projects as required with minimal supervision; maintains all required records and documentation as needed.
Develops and/or improves office and department processes and systems; evaluates and recommends adoption of new software, tools and resources to improve departmental efficiency.
Prepares, organizes and ensures that required presentations, documents, reports and other materials are provided in advance of meetings. Support executives in the drafting and development of Word, Excel, and PowerPoint documents.
Creates and proofs required materials, establishing priorities and meeting deadlines.
Create Purchase Requisitions in SAP and processes department invoices through the company's internal systems and external e-billing solution. Process, coordinate and follow-up on vendor invoices and payment status and track legal spend with third party service providers.
Support in creating Board of Director meeting materials and other briefing books, and generally assisting in the support of the Board of Directors.
Reviews and redirects all mail and incoming phone calls. If appropriate, follows-up to ensure action has been taken.
Performs other projects, assignments or duties as assigned.
Minimal travel may be required.
Position Requirements
Bachelor's degree with 5-7 years related experience providing c-suite executive administrative support in a fast paced, global organization required.
Demonstrated ability to juggle multiple competing tasks; maintains composure at all times.
Good understanding of legal terminology and documentation a plus
Able to handle sensitive and confidential situations with utmost discretion. Position continually requires demonstrated poise, tact, diplomacy and judgment; requires the highest ethical standards.
Demonstrated planning capability-strong organization skills and keen attention to detail; ability to prioritize and meet required deadlines.
Excellent written and verbal communication skills; able to generate communications on behalf of leaders where/when appropriate.
Proactive with a high level of responsiveness and follow-through; ability to meet requests in a timely manner.
Team player: works well with others and supports efforts across the department and team when needed.
Experience in developing and improving office processes; continuous improvement mindset.
Exceptional interpersonal skills with an ability to interact with individuals across the organization and partner effectively.
Experienced in the Windows environment; Word, PPT, Excel, SharePoint
Competencies:
Performs with integrity and reliability; takes responsibility and follows-through on commitments.
Persistent in getting things done quickly; makes timely decisions and offers solutions, even in the face of uncertainty.
Seeks managers perspective to expand own thinking; considers relevant data, risks, and the feedback of others when analyzing issues and making decisions.
Displays a natural curiosity; the urge to explore and seek innovation while remaining vigilant about gaining knowledge about our constantly changing environment.
Shows a willingness and desire to contribute to the success of ITT and learn what drives it.
Easily adapts to new work situations, processes, and technologies.
Seeks feedback to enhance self-awareness; pursues learning opportunities to grow and develop.
Shares information with others to ensure clarity and alignment; identifies opportunities to coordinate own work with other areas or team members.
Equal Pay Act Statement
We aim to pay our 'ITT'ers' fairly and competitively in the locations that they live and work. Pay-for-performance is a principle that we believe in, and employees are rewarded based not only on 'what' they accomplish, but also on 'how' they reflect ITT's values. ITT offers a competitive salary and robust total rewards package, such as health insurance, 401(k), short and long-term disability, paid time off, growth and developmental opportunities, and other incentive compensation programs. Specific benefits are dependent upon whether or not the position is part of a collective-bargaining agreement. The salary offered to a candidate is based several factors such as candidate experience and qualifications, location, as well as market and business considerations.
Equal Pay Act Range
$77,100 to $115,300 annually
Connect With Us! (https://careersenus-itt-inc.icims.com/jobs/14495/senior-executive-administrative-assistant/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834443231)
ITT Inc. is an Equal Opportunity employer, and all qualified applicants will receive consideration without regard to age, color, gender, gender identity, national origin, physical or mental disability, protected veteran, race, religion, sexual orientation, or any other characteristic protected by law. (Government security rules may restrict certain work to specific individuals based on government criteria.)
California residents, click this link (https://www.itt.com/itt/Media/itt/ITTSite/Publications/California-Job-Applicant-Privacy-Notice.pdf)
ITT Inc. will provide reasonable accommodations for qualified applicants and candidates with disabilities, upon request. To request an accommodation, please send an email to contactITT@itt.com or call 914.641.2161.
Job Locations US-CT-Stamford
ID 2025-14495
Category Administration
Position Type Employee
Telecommute No
