Position:
Finance Program Coordinator
Datacenter Physical Security
Reports To:
Global Finance Manager
Location:
US-based remote (Bellevue, WA hybrid preferred)
FLSA:
Non-Exempt
Salary:
$100K
Summary
The Finance Program Coordinator provides coordination, scheduling, and administrative support for the Datacenter Physical Security finance program to ensure goals and objectives are accomplished in accordance with established priorities, timelines, and required specifications. The successful candidate will be a highly motivated, energetic, and self-directed individual with excellent organizational skills and attention to detail. This position will monitor progress against a yearly budget for the global account and explore historical financial data to help develop recommendations.
Essential Functions
Provides coordination, scheduling, and administrative support for Finance team.
Participates in development of the annual budget; assists Global Finance Manager and Finance Analysts in monitoring progress against financial and business objectives throughout the year.
Responsible for domestic monthly invoicing; leads investigations on any discrepancies.
Oversees Accounts Payable, monthly internal and client billing reports, P&L Statement, cross transfer reports, and DSO Reports for the department.
Assists in overseeing Aging Reports and Accounts Receivable; researches outstanding invoices and drives to completion.
Trains employees on timekeeping, expense report processing, and new engagement set up to comply with contract requirements.
Uses client meeting technology; schedules and facilitates a variety of meetings; completes and distributes meeting notes accordingly.
Identifies opportunities for process improvement and recommends changes to workflows and operating practices to improve efficiency.
Conducts annual review of operational-related documents in partnership with stakeholders.
Acts as the primary owner and manager of the Finance Outlook mailbox and Finance OneNote.
Maintains a "customer service" approach to problem solving and works with client to find solutions to questions or concerns.
At the direction of the Global Finance Manager, performs other duties as assigned to ensure the overall success of the Datacenter Physical Security program.
The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.
All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
Employees are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.
In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions.
All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.
Minimum QUALIFICATIONS AT ENTRY
Additional qualifications may be specified and receive preference, depending upon the nature of the position.
Minimum Hiring Standards
Must be at least 18 years of age.
Must have a reliable means of communication, such as cell phone.
Must have a reliable means of transportation (public or private).
Must have the legal right to work in the United States.
Must have the ability to speak, read, and write English.
Must have a high school diploma, secondary education equivalent, or GED.
Must be willing to participate in the Company's pre-employment screening process, including drug screen and background investigation.
Education/Experience
Associate degree and two years of related experience in finance/accounting, or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company. Bachelor's degree preferred.
Intermediate-level skill using Microsoft Office applications, including Excel, PowerPoint, Word, Outlook, OneNote, Teams, and SharePoint.
Competencies
Strong computer skills required with the use of various accounting databases and other financial tools. Must be proficient in the use of the Microsoft family of products (Excel, Word, Outlook, PowerPoint). PowerBI experience preferred.
Experience with budgeting and forecasting, financial analysis, and strategic planning.
Ability to establish and maintain working relationships with a wide variety of people including colleagues, clients, and representatives of other agencies.
Thorough understanding of standard office procedures and practices.
Ability to interpret instructions furnished in written, oral, diagrammatic or schedule form.
Ability to write reports and correspondence in a clear and concise manner.
Ability to interact effectively at all levels and across diverse cultures.
Ability to maintain professional composure when dealing with emotional or confrontational circumstances.
Ability to be an effective team member and handle projects responsibly.
Strong customer service and results orientation.
Demonstrate professional conduct in highly sensitive or volatile situations; maintain confidentiality when handling sensitive information.
Ability to exercise independent judgment and decision-making skills.
High attention to detail.
Excellent planning, organization, and project coordination skills.
Capably work under pressure while maintaining a professional image and approach with clients inside and outside Microsoft.
WORKING CONDITIONS AND PHYSICAL/MENTAL DEMANDS:
With or without reasonable accommodation, requires the physical and mental capacity to effectively perform all essential functions. In addition to other demands, the demands of the job include:
Required ability to manage multiple tasks concurrently.
Computer usage, which may include prolonged periods of data analysis.
Handling and being exposed to sensitive and confidential information.
Regular talking and hearing.
Frequent lifting and/or moving up to 10 pounds, and occasionally up to 25 pounds.
Close vision, distance vision, and ability to adjust focus.
May be required to use vehicle in the performance of duties.
WHAT WE OFFER:
100% coverage of medical benefits
Dental and Vision
401(k) 50 cents matched for every $1 up to 6%
Company-paid life and AD&D insurance
Voluntary short-term disability and long-term disability
Employee assistance program
4 floating holidays
10 paid holidays
2 weeks' vacation every year
Paid Family Leave - up to 12 weeks a year in accordance with State law
"Securitas is committed to diversity, equity, inclusion and belonging in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other applicable legally protected characteristic."
Securitas employees come from all walks of life, bringing with them a variety of distinctive skills and perspectives. United through our common purpose, we provide the security needed to safeguard our clients' assets and people. Our core values - Integrity, Vigilance and Helpfulness - are represented by the three red dots in the Securitas logo. If you live by these values, we're looking for you to join the Securitas team.
