Description
Summary
The Sr. Administrative Assistant at the Eye Institute provides support to the Associate Dean of Clinical Affairs and the Clinic Manager at the Eye Institute. This position reports directly to the Associate Dean of Clinical Affairs.
Essential Duties and Responsibilities
Process, and collect documentation for and monitoring of new clinical faculty appointments, faculty credentialing and privileging.
Process internal purchasing requests, check requests, capital equipment, office supplies, clinic vendor orders.
Process orders and monitor blankets for Eye Institute budget.
Process all faculty expense reimbursement reports in Concur software.
Maintains service warranty documentation for Eye Institute clinical equipment.
Create and process clinical adjunct faculty contracts.
Assist in maintaining accreditation and state inspection binders/spreadsheet to include all clinical faculty and staff credentialing information.
Assist the Associate Dean of Clinical Affairs in the coordination and scheduling of meetings and activities of the Eye Institute.
Assist with logistics, coordination, and details of special events.
Coordinate and assist in clinic operation committee meetings and other committee meetings which includes gathering of documents and preparation of meeting minutes, as assigned.
Maintain Eye Institute website with updates or additions.
Maintain Eye Institute inventory (supplies, giveaways).
Process Eye Institute room reservations.
Other duties as assigned.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Must be able to work in a constant state of alertness and safe manner and have regular, predictable, in-person attendance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
High school diploma or GED and 3-5 years administrative support experience required. One year certificate from college or technical school and/or Associates degree and 5-7 years relevant working experience desired. Must have strong computer skills including MS Word, Excel, and PowerPoint. The ideal candidate would possess excellent organizational skills, be committed toward exceptional client service; as well as possess excellent verbal and written communication skills. Bilingual abilities (English/Spanish) are a plus.
Computer Skills
Computer proficiency in MS Office (Word, Excel, Outlook).
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is occasionally required to stand, walk, use hands to handle or feel and reach with hands and arms. The employee is regularly required to sit, talk and hear. The employee must occasionally lift and /or move up to 10 pounds.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws, and regulation. Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/). Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.
Midwestern University is a private, not-for-profit organization that provides graduate and post-graduate education in the health sciences. The University has two campuses, one in Downers Grove, Illinois and the other in Glendale, Arizona. More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine. Over 500 full-time faculty members and 400 staff members are dedicated to the education and development of our students in an environment that encourages learning, respect for all members of the health care team, service, interdisciplinary scholarly activity, and personal growth.
We offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short/long term disability and pet insurance. We offer flexible spending accounts including healthcare reimbursement and child/dependent care account. We offer a work life balance with competitive time off package including paid holiday's, sick/flex days, personal days and vacation days. We offer a 403(b) retirement plan, tuition reimbursement, child care subsidy reimbursement program, identity theft protection and an employee assistance program. Wellness is important to us and we offer a wellness facility on-site with a fully equipped fitness facility.
Qualifications
Education
Required
High School or better
Experience
Required
3-5 years: Administrative office experience.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
