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Administrative Assistant

Gerald R. Ford Job Corps Center • Grand Rapids, MI • 17h ago

GERALD R. FORD JOB CORPS CENTER

ADMINISTRATIVE ASSISTANT

Position Title: Administrative Services Administrative Assistant

FLSA: Non-Exempt

Location: Gerald R. Ford Job Corps Center

Department: Administration

Reports To: Administrative Services Director

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The Administrative Assistant position provides support for a U.S Department of Labor Job Corps contractor. The Job Corps program is a federally-funded residential training program. The mission of Job Corps is to provide career-ready technical and academic training and job placement assistance to program eligible youth ages 16-24.

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Summary of Duties:

The Administrative Assistant is responsible for** performing a wide range of administrative duties and provides office support activities to facilitate the efficient operation of the center.

The Administrative Assistant Must:

Exhibit positive customer service behavior in every day work interactions.

Demonstrate a courteous and respectful attitude to internal workforce and external customers.

Communicate accurately and appropriately.

Handle difficult situations in a discreet and professional manner.

Computer competent, including Microsoft Office Skills and Internet research skills.

Excellent interpersonal skills, strong communication, and organizational skills.

Ability to work well with center management, students and staff, as well as community partners.

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Key Areas of Responsibilities:**

Promotes the Department initiatives and functions.

Maintains integrity guidelines and ensure that data is not manipulated.

Demonstrates the ability to compile and organize data as requested.

Schedules and organizes activities such as meetings and use of the conference/meeting rooms.

Manages calendars as needed.

Attends and accurately transcribes meeting minutes.

Maintains procedures and controls to promote communication and adequate information flow.

Composes, prepares and sends correspondence.

Demonstrates the ability to perform secretarial duties, i.e., typing, dictation, correspondence, preparing reports, memos.

Answers the telephone in a professional manner; directs calls appropriately.

Communicates appropriately and clearly to the supervisor and co-workers.

Maintains a good working relationship both within the department and with other departments.

Establishes self as a resource person within the department, in relating to students and to staff across the center.

Demonstrate the ability to schedule meetings between departments, directors/supervisors.

Demonstrates the ability to be flexible, organized and function under stressful situations.

Organizes team meetings, agendas and lunches.

Other duties as required by the DOL, Corporate Office and Center.
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