Administrative Assistant

Publicis Groupe • El Segundo, CA • 3h ago

Company description

At Saatchi we believe in creating ideas that can live anywhere. And we believe that when we work as a team, nothing is impossible. We strive to bring out the best in each other and in ourselves and expect applicants to understand the value of close collaboration. We also believe that creating transformational work requires initiative, an entrepreneurial spirit and a bold commitment to achieving measurable results and business success for the Clients we service.

Saatchi & Saatchi currently maintains a hybrid work policy to work in-office three days per week and remotely the other two days each week.

Overview

We're looking for a proactive, detail-oriented Administrative Assistant to provide direct support to one of our Executive Creative Directors and Group Director of Digital Strategy in Los Angeles. This is a dynamic opportunity to work alongside senior creative and strategic leadership and play a key role in keeping things running smoothly behind the scenes. If you're passionate about organization, love supporting visionary thinkers, and want to gain exposure to the inner workings of creative leadership at a top-tier agency - this might be the role for you.

Responsibilities

Job Responsibilities

Provide day-to-day administrative support to an Executive Creative Director and Group Director of Digital Strategy, including managing a dynamic calendar, scheduling meetings, booking travel, and submitting expense reports

Prepare internal materials such as meeting agendas, recap notes, decks, and presentation support

Maintain digital files, shared drives, and reference materials in a clear and organized system

Anticipate needs and proactively manage logistics to reduce friction and allow creative and digital leadership to stay focused on big-picture thinking

Act as a liaison with cross-functional teams to gather inputs, confirm meeting details, and follow up on next steps

Approach tasks with a thoughtful, resourceful, and creative mindset

Jump in wherever needed - this role is ideal for someone who thrives in a fast-moving environment and finds joy in making things easier for others

Lead onboarding needs for the digital team (across disciplines), including creating credentials, managing accounts, and helping troubleshoot licensing issues

Manage leadership ceremonies, including booking time, rooms, and managing the agenda and attendees

Qualifications

Requirements

1-2 of experience in an administrative or coordinator role, ideally within a creative or agency setting

Excellent organizational and time management skills - you're calm, dependable, and great at juggling multiple tasks

Additional information

Our Publicis Groupe motto "Viva La Différence" means we're better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically, please contact USMSTACompliance@publicis.com. All your information will be kept confidential according to EEO guidelines.

Compensation Range: $39,710.00 - $55,110.00 annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 6/8/25.

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EY • Los Angeles, CA • 1d ago

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Location: Anywhere in Country At EY, we're all in to shape your future with confidence. We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Jo...

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