Working Title: Governor's Workforce Development Board Program Assistant
Job Class: State Program Administrator
Agency: Department of Employment and Economic Development
Job ID : 85930
Location : St. Paul
Telework Eligible : Yes, may be eligible for some telework
Full/Part Time : Full-Time
Regular/Temporary : Limited
Who May Apply : Open to all qualified job seekers
Date Posted : 05/03/2025
Closing Date : 05/16/2025
Hiring Agency/Seniority Unit : Department of Employment and Economic Development - MAPE
Division/Unit : Governor's Workforce Development Board
Work Shift/Work Hours : Day Shift, 8:30am - 4:30pm
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $23.63 - $34.18 / hourly; $49,339 - $71,367 / annually
Classified Status : Unclassified
Bargaining Unit/Union : 214 - Minnesota Association of Professional Employees
End Date : Up to three (3) years
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position will be based out of the St. Paul office.
This position supports the Governor's Workforce Development Board (GWDB), including its Executive Director, leadership, and staff, as well as the administration of the Powering Climate and Infrastructure Careers grant. It provides analytical, research, financial, technical, and organizational support for workforce development initiatives. Under general supervision, the role administers projects and programs, develops administrative procedures, manages budget reconciliation and procurement processes, responds to technical inquiries both orally and in writing, and independently reviews and researches correspondence. Additionally, this position coordinates stakeholder engagement, including meeting planning, event logistics, and communication efforts to ensure smooth program operations.
Duties Include:
Administering workforce development projects and ensuring compliance with program guidelines
Managing budget reconciliation, procurement processes, and grant administration
Coordinating meetings, events, and stakeholder engagement activities
Developing and maintaining administrative procedures and work systems
This position is telework (https://mn.gov/mmb-stat/policies/1422-telework-2025.pdf) eligible. Staff are provided with the tools and equipment to be successful in a virtual work environment. Please note, the telework policy could change with notice based on business needs.
This position is expected to last three (3) years.
Minimum Qualifications
Please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.
Two (2) years* of experience providing administrative support, such as program coordination, data management or workforce development initiatives.
*Bachelor's degree in public administration, business administration, political science or other closely related fields as determined by the agency may substitute one (1) year of experience; master's degree substitutes for eighteen (18) months of experience; Ph.D. substitutes for twenty-four (24) months of experience
Applicants that meet the above minimum qualification will be further evaluated on the following:
Ability to design and modify databases and spreadsheets, extract and analyze data, and develop forms and charts to support workforce development projects.
Experience using SharePoint or similar document management systems to organize and maintain program records.
Organizational skills sufficient to effectively manage multiple tasks while balancing both flexible and firm deadlines.
Ability to exercise independent judgement and self-direction sufficient to adapt to shifting priorities and manage a high-volume workload.
Preferred Qualifications
Knowledge of statewide grants management policies, including pre-award risk assessment, grant contract agreements, monitoring and compliance, and grantee performance.
Knowledge of workforce development standards and protocol sufficient to draft professional correspondence, documentation, and reports.
Experience working in state government or public sector environments, with an understanding of applicable regulatory and operational standards.
Experience using Statewide integrated Financial Tools (SWIFT) to process transactions, track expenses, and ensure compliance with state financial policies.
Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures
Additional Requirements
A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:
State Criminal Background Check
Employment Record Review (current and former State employees only)
Employment Reference Check
Conflict of Interview Review
Driver's Record Check
The Minnesota Department of Employment and Economic Development will not sponsor applicants for work visas. All applicants must be legally authorized to work in the U.S.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
