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Office & Admin Special Prin Assistant to the Vice President of Administration

Minnesota State • Saint Cloud, MN • 1w ago

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

Working Title:

Institution:

St. Cloud Technical and Community College

Classification Title:

Office & Admin Specialist Prin

Bargaining Unit / Union:

206: AFSCME - Clerical and Office

City:

St. Cloud

FLSA:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Classified - Unlimited

Salary Range:

$23.76 - $33.85

Job Description

This position exists to serve as an assistant to Executive Staff (i.e. Vice President of Administration) in regards to communications, purchasing, day to day operations, and project management. In addition, this position provides administrative assistance for the Director of Facilities Planning and Management, Director of Business Services, Director of Safety and Security and the Chief Information Officer. This position requires a broad knowledge of programs, procedures, and policies to maintain the Administrative Affairs Division non-salary budget and purchase order control system. Where there are decisions required outside of policy and procedure, this position can independently form solutions.

Salary Range: $23.76-$32.06 per hour

Minimum Qualifications

Must have demonstrated advanced knowledge of relevant software such as Microsoft Office-Word, Excel, PowerPoint, and Outlook sufficient to create and communicate effectively with internal and external customers.

Accounting/budgeting/expense reporting sufficient to reconcile differences between invoices, receipts and purchase orders.

Demonstrated organizational skills sufficient to plan and multi-task multiple and organizational wide initiatives.

Customer service skills to provide prompt, courteous and accurate information to customers in person, on the phone, virtually and through email.

Ability to interpret, develop and/or implement administrative and program policies, procedures and service standards in cooperation with management.

Preferred Qualifications

Associate's Degree in Administrative Assistant or similar field, or equivalent work experience.

Previous experience providing executive level office support.

Experience working in a higher education setting, particularly experience at a Minnesota State College and University campus.

Knowledge and understanding of the College's organization, goals, policies and procedures.

Knowledge of and interest in diverse cultures and populations. Experience with and sensitivity to individuals from diverse backgrounds.

Other Requirements

In accordance with the Minnesota State Colleges & Universities (Minnesota State) Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check.

A job offer may be contingent upon successfully passing a background check. The background check may consist of the following components:

Criminal Background Check

Employment Record Review (current and former State employees only)

Employment Reference Check

Conflict of Interest Review

Employment eligibility: The college regrets that is in unable to offer H-1B sponsorship at this time. The successful candidate, under U.S. Citizenship and Immigration Services regulations, must be able to accept work in the U.S. by the day employment begins.

Work Shift (Hours / Days of work)

Hours are day shift Monday through Friday

Telework (Yes/No)

About

St. Cloud Technical & Community College (SCTCC) is committed to providing high-quality, accessible education that prepares students for fulfilling careers and lifelong learning. Rooted in its mission to educate, engage, and empower students to reach their career and life goals , SCTCC strives to foster an inclusive learning environment that addresses and reduces equity gaps. Through dedicated efforts in equity, diversity, and inclusion, the college works to ensure all students-regardless of background-have the opportunity to succeed and thrive.

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.

Desired Start Date:

05-21-2025

Position End Date:

Open Date:

04-08-2025

Close Date:

05-13-2025

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