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Front Desk Administrative Assistant

Kelly Services • Gettysburg, PA • 4d ago

Location: Biglerville, PA

Contract: 6 Months or longer

Pay Rate: $19 - $21 per hour (Depending on experience)

Schedule: Monday to Friday, 8 AM - 4 PM (Flexible)

Overview:

This scenic, year-round facility is home to five picnic pavilions, playgrounds, and walking trails, and it plays host to several beloved community events throughout the year. We are seeking a Front Desk Administrative Assistant who will serve as the first point of contact for visitors and vendors. You'll manage pavilion reservations, handle deposits, support event coordination, and assist with a range of administrative duties.

You'll work alongside another administrative team member to help manage peak traffic during the busy season.

Key Responsibilities:

Visitor Services & Reservations

Greet guests and respond to phone and email inquiries

Book and confirm pavilion reservations and update facility calendars

Deposit Management & Reporting

Collect and record deposit and security fees (check/credit)

Reconcile daily deposits and prepare weekly financial summaries

Invoice Processing

Enter and code low-volume electronic invoices

Match invoices to purchase orders or reservations

Flag discrepancies and coordinate approvals for payment

Event Support

Assist with event preparation and staff/volunteer check-in during festivals

Maintain sign-in logs and manage supplies during peak days

Office Administration

Keep the front desk and office space clean and organized

Maintain supply inventory and daily usage reports

Handle additional requests such as permit processing and maintenance coordination

Qualifications:

1-2 years of experience in a front desk or office administration role

Basic understanding (or willingness to learn) of invoice entry and deposit reconciliation

Comfortable learning new systems (reservation or office software)

Friendly, customer-focused attitude with strong communication skills

Organized, detail-oriented, and able to handle both routine and fast-paced days

Why This Role:

This is more than a desk job - it's an opportunity to be at the heart of a vibrant community space. If you thrive in a role where organization meets public service and enjoy the rhythm of event-based work, we'd love to meet you.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Get a complete career fit with Kelly ® .

You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

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