Administrative Assistant I (Full-Time) Hybrid

Virtua Health • Marlton, NJ • 3h ago

At Virtua Health, we exist for one reason - to better serve you. That means being here for you in all the moments that matter, striving each day to connect you to the care you need. Whether that's wellness and prevention, experienced specialists, life-changing care, or something in-between - we are your partner in health devoted to building a healthier community. If you live or work in South Jersey, exceptional care is all around. Our medical and surgical experts are among the best in the country. We assembled more than 14,000 colleagues, including over 2,850 skilled and compassionate doctors, physician assistants, and nurse practitioners equipped with the latest technologies, treatments, and techniques to provide exceptional care close to home. A Magnet-recognized health system ranked by U.S. News and World Report, we've received multiple awards for quality, safety, and outstanding work environment.In addition to five hospitals, seven emergency departments, seven urgent care centers, and more than 280 other locations (https://www.virtua.org/locations) , we're committed to the well-being of the community. That means bringing life-changing resources and health services directly into our communities through our Eat Well food access program (https://www.virtua.org/about/eat-well) , telehealth, home health, rehabilitation, mobile screenings, paramedic programs, and convenient online scheduling. We're also affiliated with Penn Medicine for cancer and neurosciences, and the Children's Hospital of Philadelphia for pediatrics.

Location:

Lippincott - 301 Lippincott Drive

Employment Type:

Employee

Employment Classification:

Regular

Time Type:

Full time

Work Shift:

1st Shift (United States of America)

Total Weekly Hours:

Additional Locations:

Job Information:

*Please note this position requires schedule flexibility and travel to multiple hospital locations for Department Meetings as needed.

Summary:Provides general, administrative, secretarial, and office support.Researches a variety of information requests and responds accordingly.Prepares reports and presentations.Has regular contact with internal / external customers, suppliers, or employees.Keeps office invoices and expenses data.Familiar with organization policies and department practices.Position Responsibilities:- Responsible for accuracy and timeliness of assigned work. Reports problems and recommends solutions involving office workflow to officer or higher level administrative support for resolution.- Screen phone calls and visitors, routing them to the appropriate party. Has regular contact with internal / external customers, suppliers, or employees. Address and resolve routine inquiries.- Schedule appointments, meetings, conferences, and maintain calendar(s). May take dictation. Prepare meeting minutes and memos. Compose routine and advanced correspondence. Make travel arrangements and maintain itineraries as requested.- Keep office invoices and expenses data may prepare and monitor office expense reports. Prepare reports and presentations based on data / instructions given. Process time-sensitive material.- Maintain department records and files. May process and/or maintain confidential or sensitive information.- Administratively support special projects. Fill in for other administrative support personnel on an as-needed basis.- Adapt developed procedures to specific tasks or assignments.Position Qualifications Required / Experience Required:1-3 yrs. executive secretarial or administrative support experience.Computer user proficiency (Excel-Word-Power Point Outlook Internet).Excellent Communication skills (verbal-written-listening) in order to interact with employees at all levels and external clientele.Well organized and able to adjust to changing priorities.Working knowledge of organization policies and procedures or ability to quickly learn and operate within those parameters.Required Education:High School diploma.Business or Secretarial School preferred.

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