Administrative Assistant Dispatch

Impact Fire • Prescott, AZ • 3d ago

Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 30+ district offices and employ over 1,100 employees across multiple states throughout the USA.

At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.

Why work with us?

At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.

Benefits of joining Impact Fire Services

When you join Impact Fire you will receive:

Competitive compensation

Pay is on a weekly cycle, every Friday

Career Advancement Opportunities

Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays

Company paid short and long-term disability

Immediately vested in our 401(k) company match

Exceptional guidance and support from our managers

Collaborative culture & environment

Robust training opportunities with company reimbursement upon achieving required licensing

Apprenticeship programs for fire sprinkler, fire alarm and inspection positions

Opportunity to work alongside some of the best talent in the fire protection industry

In this position you will support the operations management team in a dispatching/administrative role. This position is a scheduling and administrative position and reports to the department manager. The Dispatcher will be responsible for having a strong focus on customer service/support and Technician support. The Dispatcher is also responsible for any other administrative tasks assigned by the division manager.

Job Responsibilities:

Managing a high volume of calls both in and outbound and emails daily. Making a measurable number of outbound calls daily to schedule customers, 100 to 150 Calls/Day.

Dispatching work to Technicians

Preparing and sending required assignments to field technicians.

Learn service area maps to ensure efficient scheduling with minimal drive time in geographic area.

Maintain 40 hours per week schedule for assigned technicians in the associated territory.

Review work orders completed by the technician for returns.

Communicate effectively with technicians as well as other service coordinators, service manager.

Strong attention to detail and problem solving.

Performing triage on incoming customer calls

Scheduling service for customers as necessary

Dispatching technicians to perform service at customer sites as necessary.

Answer phone calls, text or email messages

Job Requirements :

Dispatching/Administrative experience

Strong customer service skills

Above average typing speed

Strong grammar and spelling skills

Competency with Microsoft Office Suite

Pleasant and professional phone manner

Neatness and organizational skills

Excellent listening and communication skills

Ability to manage multiple priorities

A strong work ethic and professional appearance

The ability to fit in with our culture of teamwork

An ability to quickly learn new tasks

Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.

We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.

Employment with an Equal Opportunity Employer (EOE) including disability/veterans.

Job Details

Pay Type Hourly

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