Administrative Assistant II

Sutter Health • Oakland, CA • 14h ago

We are so glad you are interested in joining Sutter Health!

Organization:

ABSMC-Summit Campus

Position Overview:

Provides a variety of professional clerical and administrative support to a director level leader. Applies established guidelines and precedents to complete a variety of routine projects, prioritize information and requests. Coordinates with internal and external constituents to manage responsibilities and projects of department-wide scope. May be exposed to confidential and sensitive information.

Job Description :

JOB ACCOUNTABILITIES:

ADMINISTRATIVE SUPPORT SERVICES:

-Provides routine administrative support by maintaining documents, files, and policies or procedures. Composes and/or transcribes letters and other documents as needed.

-Receives and screens calls, messages, mail and email communications, and visitors. Refers and answers inquiries as appropriate procedures and policies relating to departmental functions.

-Coordinates meetings, providing support by establishing travel, lodging, event arrangements, equipment or reservations as necessary. Participates in meetings by preparing notices, agendas, and minutes.

-Manages calendars, departmental schedules, coordinates activities, and prepares for meetings and events. Arranges for complex logistical needs.

-May maintain timekeeping records and function as timekeeper.

-Performs information management functions, including maintaining databases, entering and auditing data, and preparing routine and/or ad-hoc reports.

-Ensures that routine and priority tasks are completed within established departmental time frames.

SAFETY:

-Maintains a clean, neat, and safe working environment, by inventorying and ordering accessories and supplies periodically to maintain established stock levels.

-Inspects and arranges for equipment repairs, monitors cost and needs for replacement.

COMPLIANCE:

-Maintains strictest confidence of all patients protected health information (PHI) and protects all PHI from accidental, intentional, or inappropriate disclosure.

-Performs all duties in compliance with department standards, policies, and procedures, as well as local, state and federal regulatory agencies to deliver the highest level of patient privacy and care.

-Retains and completes mandated continuing education requirements to meet departmental and facility requirements.

EDUCATION:

HS Diploma: High School Diploma or General Education Diploma (GED)

TYPICAL EXPERIENCE:

1-year recent relevant experience.

SKILLS AND KNOWLEDGE:

Possess written and verbal communications skills to communicate with fellow team members, supervisors, patients, and other personnel.

Well-developed time management and organizational skills, including the ability to prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines.

Basic knowledge of computer applications, such as Microsoft Office Suite (Word, Excel and Outlook), EPIC, and related information systems.

Interpret a variety of data and instructions, furnished in written, oral, diagram, or schedule form.

Prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines.

Work independently, as well as be part of the team, including accomplishing multiple tasks in an environment with interruptions.

Identify, evaluate and resolve standard problems by selecting appropriate solutions from established options.

Ensure the privacy of each patient's protected health information (PHI).

Build collaborates relationships with peers and other staff members to achieve departmental and corporate objectives.

Job Shift:

Days

Schedule:

Full Time

Shift Hours:

Days of the Week:

Monday - Friday

Weekend Requirements:

As Needed

Benefits:

Yes

Unions:

Position Status:

Non-Exempt

Weekly Hours:

Employee Status:

Regular

Sutter Health is an equal opportunity employer EOE/M/F/Disability/Veterans.

Pay Range is $31.35 to $40.74 / hour

The salary range for this role may vary above or below the posted range as determined by location. This range has not been adjusted for any specific geographic differential applicable by area where the position may be filled. Compensation takes into account several factors including but not limited to a candidate's experience, education, skills, licensure and certifications, department equity, training and organizational needs. Base pay is just one piece of the total rewards program offered by Sutter Health. Eligible roles also qualify for a comprehensive benefits package. ?

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