Finance Support Specialist

City of Nampa • Nampa, ID • 1d ago

This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2369551

POSITION SUMMARY:\ The principal function of this position is to support Finance and Purchasing operating activities, independently manage, control, and monitor a diverse range of accounting and administrative functions, including Calendarization for Finance and Accounts Payable processing, and other related support activities. This position operates under the general direction of the Chief Financial Officer, but considerable leeway is granted for the exercise of independent judgment and initiative.\ \ The principal duties of this function are performed in a general office environment. This position will involve vendor analysis, P-card spend analysis, Amazon purchasing analysis, and other accounting reconciliations, as well as generating reports to support fact-based decision-making.\ \ ESSENTIAL FUNCTIONS:\ Maintains essential Finance administrative functions including calendarization, budget support, and CFO support.\ Provides and maintains admin support for the Finance Department.\ Provides Gravity budget system support and management.\ Provides analytical reports for Health & Wellness, Unemployment, Workers Comp, etc.\ Supports accounts payable functions as needed.\ Places orders with vendors as needed.\ Assists in the development of purchasing procedures and policies.\ Reviews and analyzes Amazon purchasing trends by department.\ Provides effective professional liaison between the Finance Department and other city departments and representatives from public agencies, area businesses, and the public.\ Conducts research to identify products or equipment for potential use.\ Performs contract monitoring and contract administration.\ Researches, obtains, and reviews competitive quotes and vendor proposals.\ Creates purchase requisitions.\ Reviews preexisting contracts and assists with acquiring technology hardware and related IT supplies.\ Maintains procedural documentation.\ Establishes and maintains related vendor relationships.\ Processes department purchase orders to ensure compliance with City purchasing policy.\ Reviews, verifies, and processes all purchase orders.\ Contacts vendors to receive and compare price quotes.\ Assists departments with RFPs, RFIs, RFQs, and other purchasing requests.\ Handles all supply store transactions, maintains records of all supplies purchased in all departments, and submits quarterly tracking reports to the CFO.\ Plans and develops purchasing policies regarding purchasing procedures.\ \ ADDITIONAL FUNCTIONS:\ Attends meetings, conferences, workshops, and training sessions, and reviews publications and audio-visual materials to become and remain current on the principles.\ Maintains a current knowledge of all bid law updates and changes.\ May perform other duties as assigned.\ Nothing in this job description restricts management\'s right to assign or reassign duties and responsibilities to this position at any time.

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