Office Administrator/General Counsel
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Office Administrator/General Counsel
Salary
$50,403.60 - $83,595.60 Annually
Location
Jacksonville, FL
Job Type
Appointed Employee
Job Number
2025-06550
Department
OFFICE OF GENERAL COUNSEL
Opening Date
04/29/2025
Closing Date
5/29/2025 11:59 PM Eastern
Description
Benefits
Questions
Job Description
Are you looking for a position with a work/life balance? Do you want to earn four (4) weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered "yes" to any of these questions, you need to complete your application now. Work for the city you love!!!
The Office of General Counsel is actively seeking an Office Administrator.
Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.
This position reports to the General Counsel and is responsible for the day to day office management of the General Counsel's Office.
Examples of Work
Manages the TABS billing system including but not limited to running reports, opening/closing matters, processing billing inquiries from departments and independent agencies, year-end close out.
Managers staff, including paralegals, assistants and clerks.
Encumbers funds as needed.
Collects outstanding payments from independent agencies.
Prepares budget transfers (BTs) and transfer directives (TDs) as needed.
Prepares draft budget for management review.
Prepares the annual property report (inventory).
Tracks vacancies on position control and coordinates with Employee Services as needed.
Purchases office supplies, creates blanket or purchase orders, and obtains quotes.
Oversees the Office of General Counsel's website and updates as needed.
Provides assistance to the Duval Delegation as needed.
Maintains inventories of office items such as computers, printers, cell phones, etc.
Plans, reviews and coordinates the fiscal year planned travel within the department.
Administers and reviews attorney travel requests and required documentation.
Arranges payment processing for lodging and registration fees incurred.
Maintains an internal database that records all travel transactions.
Initiates travel expense reports in 1Cloud and monitors until the payment and reimbursement have been disbursed.
Assists with public records requests.
Performs related work as required.
Open Requirements/Supplemental Information
A five year combination of education and professional experience providing advanced level administrative support. A Bachelor's degree from an accredited institution in business administration, public administration or a related field is preferred.
A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov. A resume is required with your application. Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. Transcripts do not need to be official, but must state your name, the school's name, classes taken, grades received, @type of degree, and date degree was conferred.
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Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.
If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference.
If a candidate believes he or she was not afforded veteran's preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:
Florida Department of Veterans Affairs
Attention: Veterans' Preference Coordinator
11351 Ulmerton Road, Suite 311-K
Largo, FL 33778-1630
Email: VeteransPreference@fdva.state.fl.us
The City of Jacksonville provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a ROTH IRA plan. We also provide an extensive wellness program that includes a health intervention program if qualified, lunch and learns, health fairs, and discounted gym memberships. Please visit the Employee Benefits website for details on all the plans we offer.
www.coj.net/benefits
01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within the application?
Yes
No
02
Are you authorized to work in the United States without sponsorship from the City of Jacksonville either now or in the future?
Yes
No
03
The budgeted annual salary for this position is $50,403.60 - $83,595.60 . This is not negotiable. If selected, would you be willing to accept this position at this salary?
Yes
No
04
This position is located in an office and is not a remote location.
I have read and understand the above statement.
05
A Bachelor's degree from an accredited institution in business administration, public administration or a related field is preferred. Do you have a degree?
Yes
No
06
If you have a degree, indicate which degree you have and include any major/minor. If basing qualifications on education, a copy of your college transcript is required with your application.
07
Do you have five year combination of education and professional experience providing advanced level administrative support?
Yes
No
08
Provide a detailed description (at least 3-4 complete sentences) of your experience.
09
Indicate the organization(s) you worked for where you gained this experience.
10
If you are requesting veterans preference, you MUST download the appropriate state of Florida form (even if you don't live in Florida) and attach it to your application. FAILURE TO DO SO WILL DELAY YOUR VETERANS PREFERENCE STATUS. Please download the forms at http://www.coj.net/departments/employee-services/veterans-preference
Yes, I am claiming veterans preference and I understand that I MUST download the appropriate form and attach it to my application.
No, I am not claiming veterans preference and this does not apply to me.
11
A resume is required with your application. If basing qualifications on education, a copy of your college transcript is required with your application. College transcripts do not need to be official, but must state your name, the name of the school, @type of degree, classes taken, grades received and date degree was conferred. NOTE: A copy of your diploma does not meet this requirement. Transcripts from colleges outside of the U.S. must be converted to U.S. Standards. If required documents are not provided your application will be considered incomplete and may result in disqualification from the selection process.
I have read the above statement and understand what is required.
Required Question
Employer
City of Jacksonville
Address
117 W. Duval St. Suite 100 Jacksonville, Florida, 32202
Website
http://www.coj.net/departments/employee-services.aspx
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