At Johnson & Johnson,?we believe health is everything. Our strength in healthcare innovation empowers us to build a?world where complex diseases are prevented, treated, and cured,?where treatments are smarter and less invasive, and?solutions are personal.?Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.?Learn more at https://www.jnj.com
Job Function:
Business Support
Job Sub Function:
Administration & Secretarial
Job Category:
Business Enablement/Support
All Job Posting Locations:
Raritan, New Jersey, United States of America
Job Description:
Johnson & Johnson is recruiting for a Sr. Administrative Assistant in Raritan, New Jersey.
Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week.
The Sr. Administrative Assistant will support the Solid Tumors Vice President and several members of her leadership team in Global Medical Affairs, Oncology.
Job description:
Provide full administrative support and project coordination to the VP of Solid Tumors, Global Medical Affairs, Oncology and senior leaders and other department personnel
Manage multiple complex calendars, as well as booking domestic and international travel
Maintain flexibility, anticipation, and advanced organizational skills which are essential for arranging and adjusting to changing daily schedules
Schedule and prioritize all logistics for internal and external meetings -- including drafting of attendee list, invitations, acting as point of contact for attendees, off meeting site contracting,
Utilize technology to optimize all business interactions to include all virtual meetings, to include Zoom and Teams
Manage catering and room setup with tech equipment as needed
Proactively seek out opportunities to make team management and oversight more efficient
Aid in developing project communications, including but not limited to PowerPoint decks, Word documents, Excel spreadsheets, SharePoint administration, etc.
Respond to complex inquiries from all levels of employees or external sources regarding a variety of questions across multiple time-zones and cultures
Facilitate and manage interview scheduling and Totality administration when needed
Prepare monthly expense reports through Concur.
Assist Executive Operations Coordinator in maintaining team distribution lists and other global administrative tasks across the team
Partner with all team administrative assistants as needed across the Global Medical Affairs Oncology team to provide seamless support
Qualifications
High School diploma is required
Minimum of 6 years of administrative experience is required (previous Pharma experience supporting larger teams/supporting Sr. executives preferred)
Able to maintain confidentiality, establish secure filing procedures and safeguard materials and information is required.
Must have a keen sense of prioritization, organization, and time management to ensure maximum effectiveness for the benefit of the team.
Advanced proficiency with Microsoft office programs (Word, Excel, PowerPoint, Outlook, Teams, etc.) is required.
Advanced proficiency with productivity tools and portal technology is required (Our Source, Zoom, Teams Meetings, eMarketplace, Concur, Our Source, Workday, Totality, ASK GS, SharePoint)
This position is required to be based in Raritan, NJ.
Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center (ra-employeehealthsup@its.jnj.com) or contact AskGS to be directed to your accommodation resource.
The anticipated base pay range for this position is :
$51,450 - $80,000
Additional Description for Pay Transparency:
The Company maintains highly competitive, performance-based compensation programs. Under current guidelines, this position is eligible for an annual performance bonus in accordance with the terms of the applicable plan. The annual performance bonus is a cash bonus intended to provide an incentive to achieve annual targeted results by rewarding for individual and the corporation's performance over a calendar/performance year. Bonuses are awarded at the Company's discretion on an individual basis. Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Employees may be eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)). Employees are eligible for the following time off benefits: Vacation - up to 120 hours per calendar year Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington - up to 56 hours per calendar year Holiday pay, including Floating Holidays - up to 13 days per calendar year of Work, Personal and Family Time - up to 40 hours per calendar year Additional information can be found through the link below. http://www.careers.jnj.com/employee-benefits The compensation and benefits information set forth in this posting applies to candidates hired in the United States. Candidates hired outside the United States will be eligible for compensation and benefits in accordance with their local market.
