Business Relationship Specialist
Job Summary:
The Business Relationship Specialist is responsible for effective handling and coordination of the bank unit's efforts in servicing customer needs and in the resolution of customer inquiries. This staff is instrumental in providing overall support to Relationship Officers in the enrollment and closing of their sales and services functions as a secondary point of contact for customers.
Essential Responsibilities:
Responsible for working closely to the relationship officer in the origination of transactions such as opening and closing of accounts, including but not limited to DDA's CD's and Savings, commercial transaction banking products/services, maintenance of authorized signatures, closing and disbursement of loans, handling and processing of loan documents and collateral documents, and others assigned tasks.
Assists Relationship Officers in originating new loans by following up with prospects/clients on information required to complete the loan application process, as well as to close an approved loan by obtaining documentation, filling out checklist and ensure all required information is submitted to supporting area to complete the closing stages, including Pull Credit reports, OFAC, World Check and CCI searches. Prepare appraisal engagements and order environmental reports.
Process loan payments and adjustments and provide customers information regarding account balances, payments and due dates. Performs loan analysis related to principal and interest applied to individual cases as needed or required by Customer, Relationship Officer, top management, etc.
Prepares or process instructions (depending on service level agreement with supporting area) to disburse loan proceeds according to pre-established agreements. It includes accounting entries, official checks, wires, etc. and next day verifications of data entry correctness/accuracy and coordinating any corrections as needed.
Monitors portfolio customer accounts for available funds and apply payments per credit policy and loan contract. Handles calls from branches referring these approval requests to the authorized officer for check encashment. In addition, handles the referral of electronic transactions such as ACH, wires, book transfers, etc. for exposure or insufficient/unavailability of funds in depository accounts by evidencing in transit transactions (deposits, loan advances, etc) and seeks RO concurrence for eventual approval by Credit staff.
Provides support in the administration of the commercial credit portfolio by reviewing portfolio's maturity schedules and documentation expiration dates, notifying customers of information and documentation needed to maintain loans in good status, following up on such requests, make available the documentation to RO and credit analysts for the corresponding analysis. In addition, provides support in maintaining credit files with updated documents and keeps the documentation tickler up to date.
Receives and initiates customer calls, emails and or receive in-person visits to coordinate bank's unit efforts in the resolution of investigations, requirements and discrepancies in the customers DDA, loan accounts and any other product/service. Ensures follow up with processes to finally remit to customers the necessary information guaranteeing an effective and timely resolution.
Identifies sales opportunities and refer them to the Relationship Officers and other business areas for specific products and services.
Provides assistance and/or prepares reports, statistics, graphics, tables and presentations as required by supervisor/management.
Assists in the streamlining of processes by taking advantage of structure/system capabilities.
Other Responsibilities:
Participate in staff meetings and individual coaching sessions, as needed.
Control operational costs through proactive management of processes.
Assist in the Department's special projects as needed.
Independence of Judgment:
Exercises a moderate degree of discretion and judgment. Works within assigned parameters always consulting supervisor on variances or situations where decision making is required.
Supervisory Responsibilities:
This job has no direct supervisory responsibilities.
Impact of Errors:
The impact of errors of this position could affect essential activities of administrative, operational or business nature that have a considerable economic impact.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Specific vision abilities required by this job include close vision and distance vision. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand and walk. May be required to lift and move boxes or packages not exceeding 10 pounds in weight.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Employees in this job work in an office environment with a comfortable room temperature, good lighting, and quiet conditions. Is exposed to external elements when visiting government, outside agencies or customers.
Competencies
The competencies detailed below are the behaviors to be exhibited by the incumbent while performing his/her duties as relates to our corporate values, culture and philosophy.
Thorough knowledge of all phases of the division's banking services and products, commercial operating systems and familiar with documentation used and applicable rules, regulations and procedures.
Knowledge of banking laws, including Know your customer, Bank Secrecy Act, US Patriot Act, CRA, Truth in Lending, Truth in Savings, among others.
Sales and Customer service: Knowledge of sales and customer service processes. Able to manage demanding, difficult or emotional customer situations and responds promptly to customer needs.
Good analytical, problem solving and mathematic skills.
Team Work: Contributes to building a positive team spirit. Integration with peer departments, especially Closing, Credit and Loan Review
Quality: Demonstrates accuracy and thoroughness and looks for ways to improve and promote quality.
Good planning and organization and follows policies and procedures and completes administrative tasks correctly and on a timely basis.
Ethics: Treats people with respect and upholds organizational values maintaining composure, tact and courtesy that could be routinely high volume and demanding.
Computer proficient (Word, Excel, and Power Point)
Excellentverbal and written communication in both English
Minimum Requirements
Bachelor's Degree in Business Administration or Associate Degree and or two (2) years of experience in commercial banking operations or customer service or equivalent combination of education and experience sufficient to successfully perform the essential functions of the job is required. Microsoft Office proficient (Word, Excel, PowerPoint). Write, speak and understand English. Excellent interpersonal and communication skills. Customer Service oriented. Available to work overtime, when required, available to visit customers and outside agencies when required. License to operate motor vehicle.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not indented to be an exhaustive list of all responsibilities, duties, skills required of personnel so classified. The reporting relationship may not reflect the most recent changes to the corporate reporting structure.
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