At Gilead, we're creating a healthier world for all people. For more than 35 years, we've tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer - working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world's biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
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Job Description
Associate Director - Project Management & Continuous Improvement - Global Supply Chain (GSC)
La Verne, CA
Job Description Summary
The Associate Director - Project Management (PM) and Continuous Improvement (CI) - GSC is part of the GSC Excellence and Strategy team (GSC E&S) and is responsible for supporting the GSC group with CI and PM
Results are achieved by partnering with the business to create a CI mindset and framework and leading/supporting the PM of initiatives
Job Description
Gilead Sciences, Inc. is a biopharmaceutical company that has pursued and achieved breakthroughs in medicine for more than three decades, with the goal of creating a healthier world for all people. The company is committed to advancing innovative medicines to prevent and treat life-threatening diseases, including HIV, viral hepatitis, and cancer. Gilead operates in more than 35 countries worldwide, with headquarters in Foster City, California
The GSC E&S team plays a key role in our Supply Chain function by supporting the adoption of change as a result of GSC impacted initiatives such as SAP roll out, maintenance of changes to existing SAP, planning systems changes and enhancements, Business process improvements, etc.
This position is responsible for supporting and leading initiatives, creating a culture and mindset of CI, establishing governance frameworks, aligning stakeholders, and ensuring effective communication, training, and feedback mechanisms.
You will also serve as a trusted advisor to senior leadership, providing guidance on the roll out of CI, Governance, Communication strategies, Change Management, leadership principles, and stakeholder management. Additionally, you will contribute to building a best-in-class CI management practice within the organisation by sharing tools, templates, and mentorship with fellow team members. The position demands a high level of cross functional collaboration and will set the vision for CI needed for GSC in partnership with the business.
Responsibilities
CI and PM Framework:
Enhance the foundations to support a repeatable approach to PM and CI initiatives - e.g. CI training, tools, templates etc
Develop a CI Service level offering from tools to templates to fully manage CI
Develop and roll out an integrated GSC E&S framework for PM and CI activities - from intake to requirements gathering and right through to deployment, ensuring robust repeatable service delivery through robust stakeholder management
Establish an integrated GSC E&S monthly business review framework
Establish current state maturity and benchmark to advance the maturity of services
CI and PM activities:
The following CI and PM activities may apply - depending on the level of service support required for an initiative:
Apply a structured methodology by leveraging a PM and CI methodology, to create a strategy to support the implementation and adoption of the changes required
Engage with internal customers to support their efforts in solving complex problems and improving performance
Perform analysis and diagnostics to identify opportunities for improvement and make recommendations to leadership
Design and facilitate workshops and Kaizen events
Coordinate idea generation, project identification, prioritization, and overall selection, ensuring that projects are integrated with business strategies
Support the design and delivery of CI projects as part of a cross-functional team
Identify and justify project benefits and financial savings
Support teams assigned to implementing the recommendations
Drive achievement for own projects and projects they are supporting
Coordinate the training of all levels of the organization on CI principles and methodologies
Coach and mentor Project Sponsors, Black Belts/Green Belts candidates on the proper use of tools, improvement processes, and deployment issues
Encourage a CI culture by influencing and empowering employees to identify opportunities to apply techniques and tools in everyday work activities
Facilitate the sharing of best practices and project successes across the organization
Support the change management, communication and training efforts
Create and utilise a best practice PM and CI Framework
Identify, analyze and prepare risk mitigation tactics
Ensure that PM plans are supported by OCM plans
Track and report issues
Evaluate and ensure user readiness
Measure the impact of change management strategies deployed through key KPI measurement to monitor change progress
Business Partnering:
Collaborate with subject matter experts across the Pharmaceutical Development and Manufacturing (PDM) business area, GSC, Finance and Commercial
GSC E&S - Closely partner with the other pillars under GSC E&S: Processes, Global Trade Compliance and other optimisation pillars such as Training, Resilience, OCM and Data and Analytics to identify CI and PM dependencies
Develop a deep understanding of organisational operations and workflows
Regular engagement with customers to understand pain points, prioritisation etc
Support cross-functional business process governance reviews
Future of CI and PM as a service provided:
Develop Vision and mission aligned with GSC, PDM and Gilead's vision and mission
Develop and implement roadmap to evolve the CI and PM service whilst utilising best in class benchmarking, maturity assessment and action plans to evolve
Collaborate across Gilead PM and CI teams, creating, participating and engaging in a Community of Practice to share learnings, best practice and latest trends
Measures of Success:
As part of establishing a monthly business review process, identify success factor KPI's for both CI and PM services. Identify and maintain impact measurements for existing and new PM/CI activities/services
Identify areas of opportunity and improve the CI and PM framework/service offering
Change Management:
Facilitate communications and change management for key programs and projects on an Ad Hoc initiatives as needed - to ensure cross team member capability
Experience and Competencies
10+ years relevant experience in related field and a BS or BA; or
8+ years of relevant experience and an MA/MBA
Experience in pharmaceutical operations/cGMP environment highly desirable
May require experience purchasing custom chemicals, planning pharmaceutical
development activities, and managing the third-party synthesis of intermediates/Active
Pharmaceutical Ingredient5+ years Supply Chain experience, managing end to end change with in-depth knowledge of Supply Chain processes
Excellent attention to detail coupled with an ability to understand the 'big picture'
Leads and project manages projects independently
Comfortable presenting recommendations to diverse stakeholders Solid understanding of current industry trends
Leadership qualities: collaboration, accountability, cross functional engagement and influence, strategic vision and coaching
Excellent communication skills - ability to communicate on technical content and data with non-technical business stakeholders, clearly articulating messages to a variety of audiences (https://www.prosci.com/blog/how-to-introduce-change-management-by-audience-)
Ability to establish and maintain strong relationships and influence others
Flexible and adaptable; able to work in ambiguous situations
A Customer Service, Continuous Improvement and Project Management mindset
Qualifications
Project Management and Lean Six Sigma qualifications e.g. PMI/PRINCE 2/Green or Black belt
Bachelor's degree in Business/CM/Engineering discipline is required
Master's degree and/or professional qualifications in supply chain management a plus
Change management qualification e.g. PROSCI or other recognised CM qualification a plus
The salary range for this position is: $165,495.00 - $214,170.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.
For additional benefits information, visit:
https://www.gilead.com/careers/compensation-benefits-and-wellbeing
Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.
For jobs in the United States:
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Gilead Sciences, Inc. is a biopharmaceutical company that has pursued and achieved breakthroughs in medicine for more than three decades, with the goal of creating a healthier world for all people. The company is committed to advancing innovative medicines to prevent and treat life-threatening diseases, including HIV, viral hepatitis and cancer. Gilead operates in more than 35 countries worldwide, with headquarters in Foster City, California.
